Finance and Operations Director

Jewish Voice for Peace

  • Team: Operations
  • Salary: $72,000 - $90,000 plus benefits
  • Location: Remote, must live and be authorized to work in the U.S.
  • Closing: 11:59pm, 13th Jan 2023 PST

Job Description

About us: As the JVP family of organizations, we are growing, developing and mobilizing a powerful grassroots, multiracial base of Jews toward a future of Judaism beyond Zionism, Palestinian freedom and the end of Israeli apartheid and occupation.

About you:You have a passion for organization and expertise for creating and maintaining efficient systems, structures, and policies. You see budgets as moral and political documents and are genuinely invested in creating financial stability for movement organizations, and you love operationalizing values. You have experience in and love teaching others about financial management and literacy. You approach leadership with a mindset of “power with” rather than “power over,” and thoughtfully include others in planning and decision-making. You see mistakes as learning opportunities, and use coaching, training, and feedback to develop others and support problem-solving. 

About the role:The Finance and Operations Director leads the full range of operations and finance systems of the JVP family of organizations (comprised of JVP c3, JVPA c4) as well as our separate JVP Action PAC. This includes leadership of our financial functions, administrative systems, human resources, organizational infrastructure, regulatory compliance, and digital security. 

The Director will be responsible for refining and managing the organization’s budget and reporting systems, as well as operational policies and best practices. They will provide critical analysis for strategic planning and will constantly work to bridge JVP’s values and political priorities into budgetary and operational decisions. 

Many of JVP’s core finance and operations functions are outsourced to high quality experts (accounting/bookkeeping, human resources, IT, security, legal), and we have a talented team of 3 operations and finance staff coordinating and managing the in-house work of the departments. The director’s role is largely to maintain close communication with and high level oversight of the contractors to whom we outsource while investing deeply in the leadership, skills, and capacities of our staff. 

Financial Management -  45% 

  • Strategic Financial Planning, Forecasting, and Leadership 

    • Provide data-driven, insightful financial analysis and forecasting across our different organizations, including monitoring and reporting on KPIs, to aid in multi-year budgeting, strategic decision making, and fundraising planning 

    • Receive and review detailed monthly financial reports from accounting firm, and present regular updates to staff and board leadership

    • Support Management staff and Board of Directors in building understanding and capacity around forecasting and financial analysis, including reviewing financial performance on a monthly, quarterly, and annual basis

  • High-level oversight of the day-to-day accounting functions of the organizations

    • Serve as liaison to an outsourced accounting firm, along with Senior Operations and Finance Manager.

    • Support the Senior Operations and Finance Manager in their responsibility for coordinating the annual audit and ensuring smooth, consistent AR/AP and payroll. 

    • Oversee monthly reconciliation between financial and fundraising systems 

    • Support Senior Operations and Finance Manager with their oversight of the chapter fiscal program.

  • Draft, maintain and administer multi-year budgeting process for JVP, JVP Action and JVP Action PAC

    • Monitor budget income and expenditures across departments and for all organizations, support and advise program leads on maintenance and management of program budgets

    • Lead projections, budget monitoring, forecasting, and budget revision processes

  • High level oversight of JVP’s Reporting, Audit and Compliance

    • Oversee financial relationship between c3, c4, and PAC entities, including activity thresholds as well as cost sharing and resource reimbursement between entities;  

    • Collaborate with the Finance Committee of the Board, the Executive Director, Senior Operations and Finance Manager, and accounting firm to develop the annual audit and tax filings.

    • Implement, maintain, and monitor financial and administrative controls necessary to safeguard all assets and to ensure the integrity of financial reporting. 

Operations Management - 35% 

  • Operational Leadership

    • Help set strategy and goals around organizational growth and infrastructure based on data and in relationship with other organizational goals. 

    • Manage the operations budget. 

    • Coordinate with directors across all departments to ensure administrative needs are met throughout the organization. 

    • Project manage and oversee infrastructure goals and changes regarding the affiliate nature of our Family of Organizations.

  • Ensure smooth logistics at in-person events

    • Bottom-line logistical coordination for annual staff retreat 

    • Lead operations staff and/or hired contract support in coordinating flawless logistics for in-person membership events and conferences  

  • Responsible for overseeing efficient, effective and compliant functioning of all JVP and JVPA systems

    • Ensure compliance with workers compensation, state registration, and all other state and federal compliance, working with Senior Operations and Finance Manager and compliance firms. 

  • Manage Organizational IT and Security 

  • Project manage IT service and security consultants and implement changes or update and enforce policies as needed. 

  • Liaise with board security committee 

Director & Organizational responsibilities - 20% 

  • Lead and support Operations and Finance Teams’ staff

    • Support individual members of the team to succeed and ensure the team as a whole works collaboratively and effectively together, including facilitation of regular meetings and retreats

    • Directly supervise and coach the Senior Finance and Operations Manager, whose duties include supervising 2 staff (both operations coordinators), overseeing administrative onboarding and offboarding for all employees; maintaining personnel files; benefits administration; monthly finance responsibilities; and project management of JVP/JVPA yearly audits. 

  • Participate bi-annually in grassroots fundraising campaigns alongside all board and staff  

  • Serve as a connector between different departments and work functions, helping to increase communication and efficiencies

  • Attend meetings of senior staff leadership, regular staff meetings, and board finance committee meetings 

  • Embody a vision of Operations and Finance work as core to Palestinian liberation work.

Skills and Experience required:

  • Highly organized, motivated, and detail-oriented

    • Has or can create a system for keeping tasks from slipping through the cracks. Able to juggle competing demands and prioritize without sacrificing quality. Plans backwards to make deadlines. Asks for help when needed.

    • Notices and fixes errors that others might overlook. Acknowledges mistakes and turns them into learning opportunities. Has a track record of leaving things better than they found them.

  • Inclusive Leadership

    • Exercises authority without asserting dominance: Brings a clear vision and recognizes the value of divergent perspectives. Able to make and communicate difficult decisions in the best interest of the organization.

    • Models and inspires accountability: Inspires and motivates others to take action and meet goals. Delegates skillfully. Holds the team accountable and acknowledges growing edges (in self and others). Track record for creating decision-making systems with senior staff.

  • Experience with and expertise in administering finances for nonprofit organizations, both C3 and C4

    • Successful track record of progressive responsibility in accounting and financial management, including drafting and managing an annual operating budget greater than $4M 

    • Skilled at creating or utilizing financial models and analysis for complex organizations, preference for experience with C4s

  • Excellent communicator

    • Ability to analyze and communicate financial data to others who may be lacking a finance background.

    • Effective oral and written communications skills, including writing comprehensive reports and insightful presentations to management and the Board of Directors.

    • Can teach operations skills to others

  • Political alignment

    • Aligned with JVP’s commitments to the end of Israeli apartheid and to justice and liberation for all

JVP Offers:

  • Robust benefits package:  

    • Up to 20 accumulated vacation days per year

    • Up to 12 sick days per year

    • 17 paid holidays (9 floating and 8 federal)

    • Health, vision, and dental insurance with premiums currently paid by JVP, and 15% of family benefits to be paid by JVP 

    • Bereavement, parental leave (8 weeks fully paid, which can be combined with other PTO and unpaid leave) and medical leave (under specific circumstances and by special arrangement with your supervisor)

    • Flexible Spending benefit

Travel Requirements: At this time, travel is voluntary and infrequent for vaccinated employees. If and when we return to regular travel, we believe the travel requirements for this position would be 2-3 times per year to events that they will or may need to travel to such as staff retreats, conferences, donor meetings, etc.

Accessibility Information: Physical requirements include long periods of sitting, working on a computer in chunks of time that can extend to 8 hour days, and consistent communication via computer

A Note to Potential Candidates:

Studies have shown that women, trans, non-binary folks, and BIPOC are less likely to apply for jobs unless they believe they meet every single one of the qualifications as described in a job description. We are committed to building a diverse and inclusive organization, and we are most interested in finding the best candidate for the job. That candidate may be one who comes from a background less traditional to our field of work, and that’s okay. We would strongly encourage you to apply, even if you don't believe you meet every one of the qualifications described.Application: 

JVP utilizes the Applied platform to collect applications. We require a resume, but we do not ask candidates to submit a cover letter. Instead, you will be asked to write responses to several questions related to the role for which you are applying. Your answers will be assessed anonymously by the hiring committee, based on the skills and competencies outlined above.

You will be required to upload a CV or resume. The hiring committee will not look at your CV/resume or any identifying information until you have been invited to a first round interview, and will make those initial decisions based on your answers to the initial set of questions.

The hiring team will consider applications on a rolling basis, and the position will remain open until filled. The ideal start date for this candidate is mid March to early April 2023 depending on candidate availability.

People of color, Sephardi and/or Mizrahi applicants, people with disabilities, and transgender or gender non-conforming applicants strongly encouraged to apply.

Jewish Voice for Peace opposes anti-Jewish, anti-Muslim, and anti-Arab bigotry and oppression. JVP does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, gender identity, sex, marital status, disability, or status as a U.S. veteran.

Removing bias from the hiring process

  • Your application will be anonymously reviewed by our hiring team to ensure fairness
  • You’ll need a CV/résumé, but it’ll only be considered if you score well on the anonymous review

Start your de-biased application

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Removing bias from the hiring process

  • Your application will be anonymously reviewed by our hiring team to ensure fairness
  • You’ll need a CV/résumé, but it’ll only be considered if you score well on the anonymous review

Start your de-biased application