Introduction to the role

The Accounts Payable Team Member will be responsible for ensuring that all company vendor liabilities are accurately recorded, approved, and paid on time.

Key tasks and accountabilities

Invoice & Payment Processing:

• Mail sort & OCR validation

• Mailbox management & query resolution

• High volume invoice processing – manual coding, 2-way and 3-way PO match

• Process manual & automatic payment runs

• Manage & prioritise key suppliers to maximise discounts and ensure smooth running of production

• Vendor statement reconciliations

• Regular review & maintenance of vendor open items

SOX & Audit:

• Ensure all tasks completed in line with all Approval Matrices, SOX & audit controls

Data Security:

• Ensure all tasks completed whilst maintaining data security

Ad Hoc:

• Assist with other processing & tasks during busy periods, holiday & absence cover as required by AP team management

• Additional project work may be required

Experience required

• Understanding and experience of basic accounting principles

• Administrative experience

Skills and strengths required

• Responsible, willing to take ownership

• Good problem-solving skills

• Excellent prioritisation skills

• Detail oriented, accurate

• Good analytical skills

• Proficient in excel and word

• Excellent communicator – able to communicate effectively and professionally on all levels

• Able to work well under pressure

• Flexible – can adapt to changing priorities and situations

• Highly self-motivated

Benefits

• Hybrid working model (2+ days in the office)

• 26 days holiday plus bank holidays (option to buy and sell holiday days)

• Enhanced pay for maternity, paternity, adoption and shared parental leave

• Private healthcare cover and life assurance

• Free access to HeadSpace, employee assistance programme (24 hour helpline), mental health first aiders, and a wellbeing portal

• Season ticket loans (from day 1 for entry level) and cycle to work scheme

• Employee networks: HC All In (open forum), Elevate (for ethnic minority colleagues), HarperParents, Menopause at Work and Pride at HC

• Unlimited training on our Learning and Development portal, management courses (up to MA level) and mentoring programmes

• Virtual GP and eyecare vouchers

• Gym membership discount

• Onsite physiotherapy (London only)

• Charitable donation matching and volunteering day

• We're a certified Carbon Neutral company

• Free e-books and audiobooks, newspaper subscriptions and discounts on books

• Subsidised canteen and retail discounts

• Onsite prayer room

If you wish to discuss anything regarding this position and/or your application to this role, please reach out directly to our Senior Recruitment Manager at Kally.simmonds@harpercollins.co.uk with subject heading ‘Vacancy Query’ plus the job title and we will aim to get back to you within 5 working days.