Finance Officer

UK Anti-Doping

  • Team: Finance
  • Grade: Grade 3
  • Salary: £23,760 - £26,000
  • Location: SportPark, Loughborough
  • Closing: 11:55pm, 9th Nov 2021 GMT

Job Description

Job purpose

The Finance Officer is responsible for the day to day transactions of the finance team. The Finance Officer will provide financial support both internally to UK Anti-Doping colleagues as well as external customers and suppliers.

Job facts and figures

·       Provide high quality, customer focused, and proactive support to both internal and external customers

·       Responsible for processing all sales, purchasing and bank transactions, including monthly reconciliations

·       Responsible for maintaining the finance shared email inbox

Key result areas

Accounts Payable

To be responsible for the following with the required deadlines:

·       Processing purchase ledger invoices into the financial system

·       Ensuring that all purchase invoices include a valid purchase order number and approvals are in accordance with the financial procedures

·       Reviewing supplier statements, requesting copies of missing invoices and responding to queries

·       Ensuring purchase invoices are paid to payment terms and accordance with the Better Payment Practice Code

·       Maintaining the filing system for the purchase ledger invoices, ensuring that all documents are retained in accordance with the document retention policy

·       Extracting purchase ledger invoices for audit purposes.

Accounts Receivable

To be responsible for the following with the required deadlines:

·       Raising and issuing all sales ledger invoices in accordance with the financial procedures, ensuring all invoices are correct and complete

·       Working in collaboration with the relevant UKAD team to ensure all supporting documents for invoicing are presented and customers are invoiced promptly

·       Performing credit control duties, including sending monthly statements, escalating any debt collection concerns to the Finance Manager, and working with the relevant UKAD team to collect outstanding debts

·       Maintaining the filing system for the sales ledger invoices including all supporting documentation, ensuring that all documents are retained in accordance with the document retention policy

·       Extracting sales ledger invoices for audit purposes

Banking

To be responsible for the following within the required deadlines:

·       Ensuring all receipts and payments are accurately posted into the finance system

·       Ensure prompt banking of any cheques received

·       Monthly bank reconciliations

Expenses and credit cards

·       Checking staff expense claims against submitted receipts, ensuring the correct VAT amount is processed and claims are in accordance with UKAD policies

·       Checking staff credit card statements against submitted receipts, ensuring the correct VAT amount is processed, chase staff for late submissions or errors and claims are in accordance with UKAD policies

·       Act as administrator for the expenses & credit card system, providing support to team members as required

Month End Preparation

To be responsible for the following with the required deadlines:

·       Ensuring all sales and purchase invoices are processed by the monthly cut off date

·       Running month end reports and agreeing actions with the Finance Manager

·       Assist in the preparation of monthly accruals and prepayments

 General Finance and Administration Support

To provide general business support administration which may include (but is not limited to) the following:

·       Undertake ad-hoc finance projects which may be required from time to time

·       To undertake any other administration or ad-hoc finance functions required by other team members, including the Finance Manager, Head of Finance, or Director of Finance

·       To undertake any other duties that may be reasonably required

Key internal and external contacts

·       UK Anti-Doping colleagues

·       External software providers

·       External auditors (NAO)

·       Bank

·       Budget holders

Person specification

Qualifications/experience/knowledge

·       AAT (or equivalent) qualified, or in the final stages – desirable but not essential

·       Demonstrable experience of working in a finance department

·       Experience using accounting systems, with in depth knowledge of the sales and purchase ledger

·       Understanding of bookkeeping principles

·       Proficient in using Microsoft Excel, Word and Outlook

Skills

·       Excellent communication skills, able to clearly convey information to internal and external customers

·       A highly organised, personable, and approachable individual with a can-do attitude

·       Ability to prioritise workload to meet deadlines

·       A keen eye for detail and detecting errors

·       Technically competent with ambition for continuous improvement

·       Motivated and proactive in carrying out daily, weekly, and monthly tasks

·       Excellent time and resource management

·       Strong team player, with a hands-on attitude to support other team members when required

·       Proficient system skills, in MS Excel, Word, and experience in finance packages (Access Dimensions desirable)

·       A passion for, and knowledge of, sport is desirable

Additional information

Working hours are 36 hours a week although flexibility is required in order to ensure core objectives are achieved. Some out-of-hours work, including calls with international colleagues, and occasional travel, may be required.

This job specification should not be regarded as exclusive or exhaustive.  It is intended as an outline indication of the areas of activity and will be amended in light of the changing needs of the organisation.

Removing bias from the hiring process

  • Your application will be anonymously reviewed by our hiring team to ensure fairness
  • You’ll need a CV/résumé, but it’ll only be considered if you score well on the anonymous review

Applications closed Tue 9th Nov 2021

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Removing bias from the hiring process

  • Your application will be anonymously reviewed by our hiring team to ensure fairness
  • You’ll need a CV/résumé, but it’ll only be considered if you score well on the anonymous review

Start your de-biased application