The Purchasing Coordinator aids the Purchasing Manager with the day-to-day operation of the purchasing department. The role is focused on supporting continuous improvement in purchasing processes, assisting with bulk purchase agreements for equipment, gear, supplies, managing NOLS online retail fulfillment, and shipping and receiving activities. In addition, this role will assist in purchasing for all NOLS locations at our branches worldwide. 

Key Logistical Points:

Location: Lander, WY

Start Date: 2 Weeks from the time of offer.

Benefits: This position is eligible for Health Insurance, Dental Insurance, Vision Insurance, Flexible Spending account, Life Insurance, Accidental Death and Dismemberment Insurance, Long Term Disability, Employee Assistance Program, Paid Time off, 403(b), 403(b) contribution, and more.)

Questions: Please contact peopleteam@nols.edu

What does the Purchasing Coordinator do?

The role reports directly to the Purchasing Manager and means you will be involved in the following activities:

75%

• Place orders with vendors and expedite existing orders.

• Answer phone calls from vendors and branches,  helping with inquiries as needed.

• Process new requisitions and received orders. 

• Interact with finance department to reconcile order questions/problems.

• Contact vendors when orders are received with errors or damage.

• Research new products and suppliers and make recommendations to purchasing manager and/or requisitioner based on quality, price, and availability.

• Collaborate in maintenance of purchasing database. 

• Maintain purchase order and catalog files.

• Completes monthly reporting and assists in annual inventory count and reporting.

15%

• Assist in overseeing and provide backup support for the fulfillment functions (mailroom and online store)

Please note this list is not inclusive of all duties and responsibilities, but rather covers the more frequent tasks of the role.

What makes a great Purchasing Coordinator at NOLS? 

We are looking for people who share our values and are keen to learn and develop their expertise. We are looking for candidates with the skills listed below. We expect to provide training and development support in some of the areas.

• Experience in customer service, both internally and externally, with excellent phone etiquette. 

• Possesses the ability to work both as part of a team and independently, organize multiple duties, and prioritize workload in a rapidly changing and distracting work environment.

• Required skills include retail/purchasing experience, strong planning and logistics management, computer literacy, and excellent verbal and written communication. 

• Attention to detail, accuracy, confidentiality required.  

• NOLS work experience and supervising skills helpful but not required.  

• Demonstrates the ability to lift and carry up to 50 lbs independently.

Who are we and what can we offer you?

NOLS is a nonprofit global wilderness school that seeks to help people step forward boldly as a leader. We believe that anyone can be a leader; it is our role to provide the environment and training to help people discover their full potential. We do that in classrooms close to home and in remote wilderness areas around the world. We are an organization with heart, expertise, and wildness, and these qualities help us support powerful, authentic experiences.

NOLS really is a great place to work:

• We have locations in seven U.S. states, and six countries; and courses in all 50 U.S. states and over 10 countries.

• All employees can benefit of free outdoor equipment "Rental" at our various locations

• We have fantastic employee discounts on top outdoor gear brands

• We offer discounts on NOLS courses for you and your family

• Wellness Time for all employees

• Employee Assistance Program: Access to counselors that are available 24/7 to assist employees with work-life balance concerns.

Next steps

At NOLS we use the Applied platform for our recruitment. Applied aims to overcome unconscious bias in recruiting. Instead of using your resume alone, we'll be asking you to answer questions to test skills needed for the role. The responses are then anonymized, and reviewed in a random order by members of our team. 

The Applied platform also asks some demographic questions before you start your application. We at NOLS never see the responses to these demographic questions with your application. We only see summary statistics to help us check if our candidate pool is balanced and if everyone has an equal chance to get hired irrespective of their background. If you prefer, you can easily opt out of answering these questions.

All you need to do is start the process by clicking on the button at the top right. 

Additional Information

NOLS currently can support remote employees with legal working rights in the following locations: Canada, Chile; India; Mexico; New Zealand; the US, states: Alaska, Arizona, California, Colorado, Connecticut, Idaho, Maine, Minnesota, Montana, New Mexico, New York, North Carolina, Utah, Washington, and Wyoming.

• A criminal background check is required from all NOLS employees.

• NOLS participates in E-verify for U.S. employees, Certificado de Antecedentes for Chilean or Mexican employees, and other relevant employment verification systems based on location.

• Current NOLS employees please note it is NOLS policy to conduct an internal reference check with human resources and/or your current supervisor as part of the reference check process. If you have any questions or concerns about this process please contact peopleteam@nols.edu.

NOLS does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, genetics information, disability unrelated to job or admission requirements, or status as a protected veteran. The school’s nondiscrimination policy applies to all phases of its employment process, its admission and financial aid programs, and to all other aspects of its educational programs and activities. Retaliation directed to any person who pursues a discrimination complaint or grievance, participates in a discrimination investigation, or otherwise opposes unlawful discrimination is prohibited.

NOLS values community and fosters a sense of belonging for our employees and applicants. We are committed to providing reasonable accommodations in the workplace because they embody these values, as well as our operating principle of promoting a positive, safe, and learning environment. Reasonable accommodations may be requested for disability; limitations related to pregnancy, childbirth, or a related medical condition; religion; and domestic violence, sexual assault, stalking, or harassment. Reasonable accommodations may be requested at any point of the employment process, including during recruitment. Please email peopleteam@nols.edu with your request.