The Executive Assistant will provide an exceptional standard of support and assistance to the Executive Director and provide support to the wider Directorate as requested by the Executive Director, especially to her Leadership Team.

Key Accountabilities / Objectives

• Provide proactive diary management support for the Executive Director’s busy diary and respond to meeting requests based on the Executive Director’s priorities

• Co-ordinate internal/external meetings as required and being responsible for all changes associated with rescheduling meetings

• Proactively ensure that the Executive Director is fully prepared for all meetings

• Liaise with contacts and greet guests on behalf of the Executive Director

• Attend various meetings and take minutes, following up action points as required

• Work closely with other Executive Assistants to ensure quality and consistent administrative support is provided throughout the organisation and to develop a strong understanding of the work and priorities of the Executive Leadership Team

• Act as the central point of communication between staff, outside parties and the Executive Director

• Actively participate in collaborative cross-functional working both within the Fundraising & Partnerships department and across the wider organisation

• Proactively manage and monitor the Executive Director’s inbox, flagging urgent items and drafting responses where appropriate

• Identify and manage discrete projects leading to better working practices across Fundraising & Partnerships and cross-organisationally

• Build strong relationships across the whole organisation to enable efficient problem solving and to build knowledge of how the organisation works

Skills & Experience

• Experience of complex diary management for a senior level role

• Project management experience – ability to carry out multiple tasks and work to tight deadlines in an organised manner

• Experience of stakeholder management and engagement

• Solid IT literacy in MS Office

• Strong attention to detail

• Excellent communication skills – written and verbal

• A proactive, positive and fun individual with a “can do” attitude

• Some experience and/or an interest working in a fundraising background would be beneficial