The Executive Assistant will provide an exceptional standard of support and assistance to the Executive Director and provide support to the wider Directorate as requested by the Executive Director, especially to her Leadership Team.
Provide proactive diary management support for the Executive Director’s busy diary and respond to meeting requests based on the Executive Director’s priorities.
Co-ordinate internal/external meetings as required and being responsible for all changes associated with rescheduling meetings.
Proactively ensure that the Executive Director is fully prepared for all meetings.
Liaise with contacts and greet guests on behalf of the Executive Director.
Attend various meetings and take minutes, following up action points as required.
Work closely with other Executive Assistants to ensure quality and consistent administrative support is provided throughout the organisation and to develop a strong understanding of the work and priorities of the Executive Leadership Team.
Act as the central point of communication between staff, outside parties and the Executive Director.
Actively participate in collaborative Cross-functional working both within the Fundraising & Partnerships department and across the wider organisation.
Proactively manage and monitor the Executive Director’s inbox, flagging urgent items and drafting responses where appropriate.
Build strong relationships across the whole organisation to enable efficient problem solving and to build knowledge of how the organisation works.