Finance and Administration Manager

Energise Me

Location Winchester min. 2 days per week (option to work remotely the rest of the time)
Salary £40-45k per annum (pro rata). 28 hours per week.
Team Finance and Administration
  • Closing: 6:46pm, 25th Jul 2022 BST

Job Description

About Energise Me

Energise Me is a small charity working across Hampshire and the Isle of Wight. We tackle the things that prevent active lifestyles, so everyone can improve their health and happiness by moving more.

We are:

  • Curious about what stops people from being active

  • Open to different ideas and perspectives

  • Creative in how we do things and who we work with

  • Bold in taking risks and speaking out about things that need to change

We provide a friendly and flexible working environment, with opportunities to work remotely. With 5 years of investment secured to 2027, this is a brilliant time to join the Energise Me team.

About the role

As Finance and Administration Manager you will be in charge of the day-to-day accounting, financial and administrative management of the charity. You will be responsible for budgeting and reporting on the charity's financial performance to the Chief Executive and the Board of Trustees.

Who we are looking for

We are looking for a qualified accountant with a calm and professional attitude and approach.

You will have a strong understanding of accounting policies and packages such as Xero.

Knowledge of The Charities Statement of Recommended Practice (SORP), charity law and VAT will help you stand out from the crowd.

You will have an excellent eye for detail and the ability to think critically and make clear decisions under pressure.

You will have excellent people skills and work well on your own and as part of a team.

Key knowledge and skills

  • Strong understanding of accounting policies, preferably in a charity setting

  • Sound understanding of data management

  • Good working knowledge of Xero accounting package or similar

  • Good IT skills

  • Good communication skills

  • Strong interpersonal skills

  • Excellent time management skills and ability to prioritise

  • Excellent attention to detail and analytical skills

  • Good management and administration skills

Role Dimensions

  • Manage Energise Me’s financial and accounting functions, related policies and reporting, ensuring compliance with all relevant standards, regulations and procedures.

  • Act as Secretary for the charity working closely with the Board of Trustees.

  • Guide the preparation of annual budgets and the creation of a three-year financial strategy.

  • Manage the payroll and personnel requirements of the charity.

  • Line manage the Finance and Administration Officer.

Key Tasks

  • Manage key relationships with colleagues, Board of Trustees, the bank, external stakeholders and other regulatory bodies.

  • Plan and coordinate annual audit and prepare Energise Me’s annual Accounts.

  • Manage the Charity’s externally invested portfolio.

  • Manage HR and personnel requirements including Employee records, Pay details, Holiday entitlement records.

  • Manage the financial aspects of contracts and other arrangements with service contractors, funders and partners ensuring accurate and timely reporting.

  • Produce regular management and financial reports as required for the Chief Executive and Board of Trustees.

  • Exercise strong financial and budget monitoring including preparing monthly management accounts including cash flow forecast and balance sheet.

  • Ensure the effective implementation of financial controls within Energise Me and maintain financial procedures which underpin the effective operation of the charity.

  • Complete VAT returns (if appropriate) and ensure compliance with HMRC payroll submission requirements.

  • Ensure income is received in full- and on-time including claiming funds from grant-making bodies by overseeing all financial transactions, invoicing and credit control.

  • Authorise purchase orders, invoices and payments to suppliers.

  • Authorise Payroll payments and all other external payments.

  • Manage and oversee the Finance & Administration Officer.

View the full job pack

Removing bias from the hiring process

Applications closed Mon 25th Jul 2022

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Removing bias from the hiring process

  • Your application will be anonymously reviewed by our hiring team to ensure fairness
  • You won't need a CV to apply to this job

Applications closed Mon 25th Jul 2022