The Executive Assistant will provide an exceptional standard of support and assistance to the Executive Director: Digital and Innovation and provide support to the wider department as required by the Executive Director and EA network.

 Key responsibilities:

•  Provide complex diary management support for the Executive Director’s busy diary.

• Conduct regular diary management meetings with the Executive Director to discuss future engagements, invitations and other requests.

• Co-ordinate internal/external meetings as required and be responsible for all changes associated with rescheduling meetings.

• Proactively ensure that the Executives Director is fully prepared for key external/internal meetings.

• Organise meetings for senior internal and external stakeholders including senior management sub teams circulate papers and book rooms.

• Liaise with contacts and greet guests on behalf of the Executive Director.

• Attend various meetings and take minutes, following up action points as required.

• Work closely with other Executive Assistants to ensure quality and consistent administrative support is provided throughout the organisation and to develop a strong understanding of the work and priorities of the Executive Leadership Team

• Act as the central point of communication between staff, outside parties and the Executive Director.

• To support and actively participate in ad hoc and regular working groups within the department as required.

• Identify and manage discrete projects leading to better working practices across the department and cross-organisationally.

• Build strong relationships across the whole organisation to enable efficient problem solving and to build knowledge of how the organisation works.

Essential Education and Competencies:

• Strong project management experience - carry out multiple tasks and working to deadlines in an organised manner.

• Strong experience of stakeholder management and engagement

• Solid IT literacy in MS Windows, MS Office and Outlook

• Complex diary Management - shield the Executive Directors diary to ensure the optimum use of their time in delivering organisation priorities

• Strong attention to detail - to produce work, which is consistently accurate, and which fits the purpose for which it was intended.

• Excellent communication skills – written and verbal

• A proactive, positive and fun individual with a “can do” attitude

• Some experience and/or an interest in the digital landscape would be beneficial