Finance Manager

ROLE SUMMARY

The Finance Manager will lead on delivering an efficient and effective finance function and act as a business partner across the organisation. Your responsibilities will include overseeing end-to-end finance operations, financial planning and analysis, balance sheet reconciliations, looking to make improvements to procedures and controls, as well as ad-hoc projects and requests as and when they come up. You will take ownership of the budgeting process, working closely with head of departments to support them in making sound financial decisions.

 

JOB DESCRIPTION

Management Information and Financial Planning

  • Lead the preparation of financial management information, including monthly management accounts and quarterly balance sheet.

  • Act as the finance business partner in UKCF, supporting and advising all areas of the business.

  • Assist in the development of UK Community Foundation’s wider financial strategy to ensure the prudent and effective management of UK Community Foundation’s financial resources.

  • Develop and regularly review financial policies, procedures, and financial internal controls.

  • Review and maintain Xero (finance software) & ClicData (reporting software) to efficiently record and report financial information on Fund, Departmental and Programme basis.

 Monitoring Programmes Financial processes

  • To work with the Programmes Department in all programmes related payments and financial documentation.

  • Coordinating Grant disbursement requests and approval between all parties.

  • Efficiently managing the restricted and unrestricted income streams.

  • Reporting Programmes performances quarterly

 Regulatory

  • Preparation of financial information for the year end audits, liaison with auditors, preparation and management of audit work.

  • Lead in the preparation of all relevant tax and regulatory returns to HMRC, financial regulators and other governmental entities as necessary.

Treasury Management

  • Oversee, check and post all transactions affecting cash balances for UK Community Foundations.

  • Manage and monitor the safe transfer and receipt of funds.

  • Manage and reconcile the split between unrestricted and restricted cash flows.

  • Ensure robust cash flow projections are prepared on a regular basis.

Bookkeeping 

  • Process supplier invoices and expense claims to Xero accounting system.

  • With the help of the Operations Administrator, issue customer invoices and recording of customer receipts.

  • Produce supplier payment runs on a weekly basis.

  • Liaise with suppliers regarding account queries.

  • Maintain and manage the credit card and petty cash accounts.

  • Month end reconciliations on all balance sheet accounts.

  • Month end/Year end Journals management

PERSON SPECIFICATION 

  • Good Excel skills; used to analysing information, interpreting data and producing reports

  • Excellent attention to detail, with an ability to spot trends and errors – you’ll be comfortable with problem-solving and acting on your own initiative

  • Experience in using accounting software

  • Great people skills, with an ability to communicate effectively with a range of stakeholders

  • Strong organisational and time-management skills. We really value the ability to work under pressure with competing deadlines and priorities

  • Willing to learn and take on a variety of tasks

  • Eager to develop, this role would suit someone who is recently CCAB qualified or currently studying.

  • Previous experience working in a finance role at a charity is desirable

 

GENERAL – ALL STAFF ARE REQUIRED TO:

  • Familiarise themselves with the Company Policies and Procedures, held on the HR system, accessible by all staff at any time from the website

  • Uphold the Equal Opportunities and Anti-Harassment and Bullying Policies, ensuring effective implementation in all aspects of their work for UKCF

  • Act at all times within the Company Rules, Policies, Procedures, and any other statutory requirements

  • Be proactive, bring ideas, suggestions and contribute to business improvement

  • Undertake training as required

  • Attend staff and team meetings as required

  • Observe health and safety procedures in the workplace to ensure personal safety and to safeguard the interests and safety of colleagues, customers and visitors

  • Undertake other duties and responsibilities as appropriate since all staff are expected to work flexibly within their skill level to respond to changing priorities and make sure that customer needs and business objectives are met.

 

HOLIDAYS AND BENEFITS

  • 30 days holiday plus 8 bank holidays

  • Up to two days paid leave for volunteer days

  • Season ticket loans available

  • Enhanced pension

  • Flexible working

Role posted - 2021-01-28T17:13:12Z 5:13pm, 28th Jan 2021 GMT