Challenge Team Coordinator (FTC: ASAP - April 2022)

Comic Relief

  • Team: Fundraising and Creative
  • Grade: Associate
  • Salary: £29,000 - £31,250
  • Location: London or Remote - we are a hybrid organisation
  • Closing: 12:00pm, 6th Dec 2021 GMT

Perks and benefits

Flexible working hours
Work from home option
Wellness programs
Employee Assistance Programme
Enhanced maternity and paternity leave
Paid emergency leave
Sabbatical Opportunities
Professional development
Mentoring/coaching
Paid volunteer days
Payroll giving
Team social events
Extracurricular clubs
Cycle to work scheme

Candidate happiness

8.53 (5499)

Job Description

As Challenge Events Coordinator, you’ll be a vital part of the team that deliver our exciting portfolio of celebrity challenges for the Red Nose Day 2021 campaign. You’ll support the Challenge Events Manager and Challenge Project Managers in planning and delivering a number of high-profile events and acting as a key point of contact for internal and external stakeholders.

Key Responsibilities:

• Arranging project meetings with internal and external stakeholders, coordinating diaries and issuing meeting agendas

• Producing regular reports on the progress of our challenge events

• Recording and producing minutes and action lists from challenge meetings

• Leading on administrative aspects of Challenge Event delivery, such as booking and coordinating travel and accommodation, processing visa/permit applications, creating kit lists, updating daily schedules and plans, and producing team briefing documentation

• Assisting teams from across the organisation, where required, with preparations for asset gathering shoots, media days and other events related to the promotion, delivery and celebration of our Challenges

• Assisting the Challenge Project Manager(s) with the sourcing and branding of appropriate kit and clothing for talent and personnel taking part in the challenges and working with providers to secure goods on a value in kind basis

• Acting as a key point of contact for kit providers and coordinating activity as part of our kit partnership support programme

• Preparing and packing event kit, managing kit during live events and cataloguing kit post-event

• Ensuring key contacts and gifts in kind are logged on the charity’s CRM systems

• Where relevant, liaising with local authorities to seek permissions for various activities that take place during our live challenges, such as fundraising collections and filming

• Supporting the delivery of live challenge events either in studio or on the road

• Contribute to the monitoring, sharing and evaluating of delivery by capturing lessons learned and helping to shape recommendations for future improvements

• Where required, assisting the wider Campaign and Events Team with the delivery of our portfolio of campaign activity

Essential Education and Competencies:

• Demonstrable experience of the coordination of high-profile live events involving multiple stakeholders and partners

• Strong organisational and time management skills – planning, managing, monitoring and prioritising

• Proficient in the use of Microsoft applications including Word, Excel, Powerpoint and Outlook

• Pro-active attitude with great attention to detail

• Effective relationship builder with great communication skills

• Collaborative worker who is able to work closely with all teams and communicate effectively

• Resilient and calm under pressure, with the ability to stay the course during the height of delivery

Desirable Skills and Competencies:

We would love to hear from candidates who have any or all of the following:

• Experience supporting the delivery of competitive sporting events, public participation events, music events or festivals

• Experience working in charity or public fundraising

Removing bias from the hiring process

  • Your application will be anonymously reviewed by our hiring team to ensure fairness
  • You’ll need a CV/résumé, but it’ll only be considered if you score well on the anonymous review

Applications closed Mon 6th Dec 2021

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Removing bias from the hiring process

  • Your application will be anonymously reviewed by our hiring team to ensure fairness
  • You’ll need a CV/résumé, but it’ll only be considered if you score well on the anonymous review

Start your de-biased application