At The Atmospheric Fund (TAF), the Accounting Clerk is responsible for processing day-to-day accounts receivable and payable transactions, contributing to the related reconciliations, and assisting the Finance team in the preparation of key financial statements such as expense reports, budget updates and for our annual audit.

This is a full-time, two year contract position reporting to the Director of Finance. TAF is a hybrid workplace, and staff work an average of two days a week in our downtown Toronto office (and the balance of the week remote-working), although alternative arrangements can be discussed.

We will be reviewing applications on a rolling basis and encourage candidates to apply soon!

Responsibilities

• Provide clerical assistance for TAF’s Finance team, including filing, data entry, responding to email and telephone inquiries, and processing incoming mail.

• Handle communications with clients and vendors ensuring understanding and resolving queries with speed and professionalism.

• Accounts Receivable: Manage all AR (including loan repayments, billings, external funding, etc.), undertake ageing analysis, and provide regular reporting.

• Accounts Payable: Manage all AP including invoice approvals, coding, credit card reconciliations, EFT/ wire preparation and web posting), and other banking (deposits, posting fees, preparing EFTs), providing regular payables tracking and reports.

• Invoicing: Prepare invoices for billable services, track payments, provide updates and pursue and reconcile overdue payment.

• Project-level budgets and reports: Support the Director of Finance and team leads in developing budgets for operational projects, tracking and reviewing results, and developing status reports for internal and external analysis and reporting requirements.

• Work in compliance with TAF internal controls and policies and use electronic accounting requisition system (Microsoft Dynamics).

• Continuous improvement: Review and assess current practices or procedures and work with the Director of Finance to recommend and implement refinements.

• Assist in audit documentation collection and any related analysis for annual external audit.

• Participate actively as a TAF team member at staff meetings, retreats and through other staff working groups.

Qualifications and Characteristics we are looking for:

 Required

• Post-secondary education in Finance, Accounting or Business Administration, or at least two years of experience as an accounts receivable/payable clerk or accountant.

• Demonstrated high performance with bookkeeping and basic accounting procedures.

• Well-organized with excellent accuracy and attention to detail.

• Aptitude for analyzing financial information to identify trends, challenges and opportunities, and preparing reports and memos to convey these.

• Ability to prioritize workload and occasionally work under pressure to ensure cyclical deadlines are met.

• Excellent written and verbal interpersonal communication skills.

• Comfortable working independently on key tasks as well as within a team on projects and/or processes.

• Good working knowledge of Microsoft Office applications, databases and accounting software.

• Aptitude and interest for learning new concepts and processes.

Preferred

• Experience with MS Dynamics Business Central.

• Experience preparing and/or providing external auditors with documentation.

• Familiarity with Canadian accounting standards.

About The Atmospheric Fund (TAF)

TAF is a regional climate agency with a $100 million endowment fund to invest in innovative low-carbon solutions in the Greater Toronto and Hamilton Area (GTHA) and scale them up for broad implementation. We are experienced leaders, and we collaborate with stakeholders in the private, public and non-profit sectors. We advance the most promising concepts by investing, providing grants, influencing policies and running programs. We’re particularly interested in ideas that offer benefits in addition to carbon reduction such as improving people’s health, creating local jobs, boosting urban resiliency, and contributing to a fair society.

We are a registered non-profit, with a Board of Directors appointed by the City of Toronto, made up of City councillors and citizens. Learn more at taf.ca.

Working at TAF

Talk to our staff and they will tell you that working at TAF comes with amazing advantages. We’re on the leading edge of urban climate change solutions and our work makes a tangible difference. We build meaningful relationships with all kinds of stakeholders – from thought leaders advancing new concepts and approaches to the people who implement change on the ground. Join our dedicated and collaborative team to contribute to the value and impact of our work!

Building an inclusive community with a shared purpose is critical to our work and mandate. We are EqualX30 signatories and believe that teams work best when the people within them are diverse in background and approach, including diversity of race, gender identity, sexual orientation, religion, ethnicity, national origin, age, and all the other fascinating characteristics that make us different.

COVID-19 Vaccination Policy: As an agency of the City of Toronto, TAF has adopted the City’s Mandatory Vaccination Policy, and will require proof of vaccination from all new employees, unless they are unable to obtain a vaccine for a reason related to a protected ground set out in the Ontario Human Rights Code. 

Perks

In addition to your salary, you'll benefit from:

• Paid time off:

  -- 15 vacation days per calendar year, pro-rated for partial years of employment.

  -- A generous and compassionate personal leave policy.

  -- TAF-wide office closures on 13 City designated and statutory holidays, as well as the three business days between Boxing Day and New Years’ Day.

• Comprehensive extended health, vision, dental, life insurance and long term disability benefits package after successful completion of your probationary period.

• Contribution to your retirement savings plan after one full year of employment.

• Supplies for your virtual office setup, including hardware and stipend for internet and other expenses.

• Access to financial support and time off to pursue relevant professional development.

The Intangible Stuff:

• In consultation with your supervisor, flexible work hours and work-from-home options.

• Work that directly helps to reduce carbon emissions and improve people’s health, create new green jobs, boost urban resiliency, and contribute to a more fair and just GTHA.

• Staff socials and lunches, picnics, and many other activities.

• Team-wide trainings and learning.

• Input to and participation in TAF’s strategic planning.

• A work environment that’s seeking to be open and inclusive, supported by a staff-led Social and Equity, Diversity and Inclusion (EDI) Working Group

How to apply

All you need to do is start the process by clicking on the blue button on the top right.

You’ll answer some questions that are related to your day-to-day job and submit a CV. You don't need to finish the application in one sitting - you can save your progress and will receive a personalized link to return to your application until the closing date.

After the job closes, your answers will go through our sift process: all answers will be anonymised, randomised and then reviewed by a panel of reviewers using a 5 point scoring system. CVs will be reviewed for candidates who score an average of 4 or more on the questions.

If you are shortlisted, we’ll invite you to the next step, which includes an interview that will be conducted through a videoconference. Also, we love giving and getting feedback, so at the end of the application process we'll share how well you performed and will welcome your comments on the process.