Job Purpose

·       To work with the Head of Global Engagement on the implementation of the International Strategy for UKAD

·       To work with the Global Engagement Manager on the implementation of the Stakeholder Engagement Plan and support the Athlete Commission secretariat

Key Result Areas    

International

·       To co-ordinate activity in relation to international consultancy projects including meetings, briefings and regular updates

·       Ensure that risk assessments are undertaken (using guidance from appropriate sources such as FCDO), for staff and workers travelling abroad on behalf of UKAD

·       To research potential international collaboration and sources of funding

·       To draft country or area specific work plans and consultancy projects developed as part of the International Strategy

·       To contribute to UKAD business activity reporting by providing quarterly statistics of global engagement

·       Maintain cross team working files related to International and Stakeholder matters and distribute papers as required including those related to Ad Hoc European Committee for the World Anti-Doping Agency (CAHAMA), Council of Europe Monitoring Group (T-DO), Institute for National Anti-Doping Organisations (INADO), International Anti-Doping Arrangement (IADA) and other related international fora and meetings

·       To draft and coordinate candidate applications for international committees and expert groups

·       To provide administrative support for UKAD global stakeholder events, including for staff attending the WADA Symposium, INADO AGM and Workshop and other international fora

Stakeholder Communications

·       Provide support to ensure that the Stakeholder Engagement Plan is delivered according to business requirements and other tasks such as consultations are conducted appropriately and accurately documented

·       To assist the Global Engagement Manager in arranging stakeholder meetings, and compiling appropriate briefing documents to support the Chair, Chief Executive, senior staff, and Board Members as appropriate

·       To maintain records in the Stakeholder Relations Management (SRM/CRM) system, including updating relevant content, recording external campaigns and maintaining stakeholder feedback and intelligence

·       To provide administrative support for the production of the bi-monthly e-newsletter, the dissemination of the Annual Report, and other relevant appropriate corporate materials

·       Ad hoc tasks relating to the remit of Global Engagement and from time to time, cross-team administrative support

Person Specification

Qualifications/experience/knowledge

·       A-level or equivalent qualification

·       Highly IT literate

·       Ability to use and extract data from a Stakeholder Relationship Management System (CRM system)

·       Experience of working in an international environment, or in stakeholder relations or government related department

·       Experience of preparing documentation and coordinating the appropriate administration related to meetings and conferences

·       Experience of managing and working to administrative processes and procedures in a fast paced, high-profile environment

Essential Skills

·       Strong organisational skills and the ability to meet deadlines

·       Strong communication skills, excellent writing and spelling with attention to detail, clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message

·       Originating action to improve existing conditions and processes; using appropriate methods to identify opportunities, implement solutions, and measure impact

·       Maintain high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed

·       Establishing courses of action for self and others to ensure that work is completed efficiently

·       Taking prompt action to accomplish objectives; acting to achieve goals beyond what is required; being proactive

·       Knows and understands the mission and UKAD values, Integrity, Passion, Collaboration and Excellence; operates daily within the values; understands and can explain how their role contributes to the purpose; gives input to discussion and feedback within the values

Desirable Skills

·       An understanding of the UK sport infrastructure

·       Working knowledge of an additional language would be an advantage

·       Demonstrable experience of handling confidential and sensitive information

Benefits

·      25 days annual leave plus bank holidays and accrual of one day of annual leave for every year of service, up to 30 days

·      Flexible Start and Finish times (start between 08:00 – 10:00 finish between 16:15 – 18:15)

·      SMART Working including regular working from home up to 3 days a week

·      Christmas closure, between Christmas and New Year (not deducted from your annual leave allowance)

·      Enhanced maternity and paternity leave

·      Family friendly leave including Emergency leave and Parental leave

·      Employee Assistance Programme

·      Equality, Diversity & Inclusion Working Group

·      Healthy Lifestyle Benefit

·      Two days paid Sports Leave and one day paid Volunteer Leave per annual leave year

·      Staff Consultation Forum

·      Annual Wellness Week

·      Cycle to Work Scheme

·      Interest free Season Ticket Loan

·      Eye Care Vouchers

·      Government Pension Scheme (LGPS) with four per cent pension allowance on top of your basic salary