Administrative Assistant - Harlequin Enterprises/Mills & Boon

HarperCollins Publishers

  • Team: Mills and Boon/Harlequin Enterprises
  • Salary: £25,000
  • Location: London, UK
  • Closing: 11:59pm, 17th Oct 2021 BST

Perks and benefits

Healthcare
Retirement benefits
Wellness programs
Enhanced maternity and paternity leave
Extra holiday
Professional development
Mentoring/coaching
Cycle to work scheme

Candidate happiness

8.78 (13015)

Job Description

Reporting to the Executive Editor, this position will provide administrative assistance to the Harlequin Mills & Boon series imprint and the editorial team in London.

Key Accountabilities

  • Provide administrative and clerical assistance by being the frontline contact for the author base, and for general queries and information, including troubleshooting.

  • Tracking waiver requests; filling in template letters and emailing authors as well as tracking their replies and liaising with stakeholders

  • Using internal systems to log author manuscripts, update author information and other database management. Scheduling books, completing prelims, creating templates, editing copy. Creating and sending ISBN request forms for Modern/Presents, Romance, Medical and Historical Romance.

  • Prepares monthly leadership report; maintains effective logs as needed.

  • Provides assistance for the editorial team, including such tasks as: monthly Art Fact Sheet alerts for authors, replying to author queries, helping prepare presentation materials.

  • Track expenses for the team members through the internal approval system.

  • Managing assigning and reading unsolicited manuscripts through our Submittable system, and giving timely responses.

  • Booking meetings; making travel arrangements as required.

  • Organising all aspects of author events including invitation preparation, catering, decoration and staffing arrangements

Skills and Experience

  • Administrative experience

  • Strong communication, planning and organizational skills as well as attention to detail

  • Capacity to build trust/teamwork/collaboration and customer orientation

  • Problem-solving, decision-making and prioritization skills

  • Proficiency with Microsoft Office and other apps and systems

Removing bias from the hiring process

  • Your application will be anonymously reviewed by our hiring team to ensure fairness
  • You’ll need a CV/résumé, but it’ll only be considered if you score well on the anonymous review

Applications closed Sun 17th Oct 2021

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Removing bias from the hiring process

  • Your application will be anonymously reviewed by our hiring team to ensure fairness
  • You’ll need a CV/résumé, but it’ll only be considered if you score well on the anonymous review

Start your de-biased application