Projects Assistant

Role Overview

The Project Assistant will support the Berlin-based partnerships team in carrying out everyday activities that facilitate the smooth-running of bespoke events that Apolitical designs with and for our partners.

Role Responsibilities

  • Manage internal business processes, such as maintaining databases of key contacts and organising colleagues’ participation in events

  • Support the logistical planning of international conferences and evening events such as organising travel plans, catering, key event communication and tracking participants

  • Facilitating groups at events

  • Research key areas of interest and experts in the field for event proposals

  • Compile data and analytics for quarterly partner reports

  • Develop and update media lists and prepare media pitches

  • Manage relationships with external stakeholders

  • Communicate with senior members of government and the third sector

  • Write grant progress reports for donors

  • Use online tools to graphic design company marketing materials

  • Copy edit and proofread proposals, marketing materials and presentations

  • Offer business support to colleagues with attendance at key events, such as calendar management, research and speech writing

  • Take on other duties as requested

Role Requirements

  • Highly organised and methodical self-starter who has an excellent eye for detail

  • Up to 3 years experience working in a start up or other dynamic and fast-paced work place

  • Interest in public policy, systems change, and social business

  • Keen sense of the news/news cycles

  • Previous experience working on high-level events and conferences

  • Fluent in English, any further languages a plus

  • Excellent communication skills, both written and oral

  • Able to work autonomously and take initiative, offering up suggestions to improve practices or systems where needed

  • Able to balance competing priorities and multiple projects and manage time effectively

  • Good familiarity with Microsoft Office and GSuite

Visual communications skills a plus

Role posted - 2019-07-12T08:27:58Z 9:27am, 12th Jul 2019 BST