At Unreasonable Group, we believe entrepreneurs building rapidly scalable businesses are our best bet for solving the most significant social and environmental challenges of our time. Every day, our team strives to give these entrepreneurs tackling BFPs an unfair advantage. We do this by connecting entrepreneurs with the networks of mentors, investors, business leaders, policy makers and specialists they need to scale their businesses. We also run world class events and programs such as Unreasonable Impact in partnership with Barclays, Unreasonable Goals in partnership with the U.S. State Department, and Project Literacy in partnership with Pearson.
For these intensive programs, we bring together a hand-picked portfolio of the best positioned entrepreneurs and technologies in the world to solve an identified global challenge. The job of these programs is to drive huge resources into the most effective growth-stage entrepreneurial solutions around the world. In the process, these programs become R&D engines for the multinationals and governments we partner with. To get a feel for what this looks like, check out our Unreasonable Impact in 60 Seconds video.
We are now on the hunt for a Programs Coordinator (“the Coordinator”) to assist the Programs team in managing the logistics in the lead up and throughout our programs. The Coordinator will be tasked with supporting event logistics management, ensuring we are operating as a well-oiled machine that never drops the ball, and fostering a high caliber of delivery across all interactions. This person needs to do well with ambiguity and thrive in fast-paced and highly stressful situations, as they are helping to orchestrate many moving pieces and people in a high-stakes environment. This person needs to be a world-class communicator, logistics-guru, and executer. WARNING: This job involves significant international travel, as our programs run globally. If that excites you, you should keep reading.
Support with logistics planning and execution for 5-10+ events a year across multiple continents
Collaborate across various teams at Unreasonable to ensure a seamless planning process
Support with researching, booking, and managing travel (flight, hotel, ground transportation, train, boat) for all program participants including Unreasonable team, Unreasonable Fellows, and program guests (~100 people per program)
Manage relationships with travel vendors/services, setting up business accounts as needed (airlines, car services, etc) tracking this information in a shared document
Meticulously populate and update all travel + logistics spreadsheets
Liaise with high-profile guests, via email or phone, on all travel communication and field any special requests in the lead up to the program
Track travel and adjust plans accordingly including cancellations, alterations, and unforeseen setbacks
While at program, work side by side with Programs Manager on all hospitality, conducting orientation and welcoming all guests; maintain and monitor arrival and departures schedule
While on site at program manage room drops, guest dietaries with F&B team and smaller detailed tasks
Collaborate with venue on accommodations plan, access the capacity and configuration of rooms and determine best use of space to accommodate all guests
Collaborate on creative touches at program to ensure a bespoke and personalized experience for guests
Provide general programs team admin support such as expensify and real-time budget updates
Research venues, vendors and other critical elements to our programs’ success
Assist senior producer and broader team with planning and hosting new events/gatherings (i.e. regional Alumni events, pop-ups during other gatherings, large summits)
WHO WE’RE LOOKING FOR....
You have 3+ years experience in event logistics, multi-day program management, and/or as an executive assistant or travel agent
You are a logistics master, who loves coordinating across many groups of people and you never drop the ball
You don’t just double check your work, you triple and quadruple check because there’s no other way
You are passionate about delivering experiences and love nothing more than enjoying your hard work pay off with a successful event, ecstatic partners, and guests who are absolutely blown away by the experience you’ve helped curate
You thrive when juggling many moving parts simultaneously, and you can turn up the hustle when necessary
You are comfortable with minimal direction but high expectations
You love the creative touches and have a great design aesthetic and taste (one that others regularly remark upon)
You are equally able to work alongside a partner or team as well as have an ability to take full ownership of a project from start to finish
You believe deeply in the importance of transparent and honest communication
You always follow up and follow through on time
You are never the person who says, “That’s not my job”
You believe that when work is done well, magic is in the details
You are what we would refer to as a GyShiDo Master
As you read about Unreasonable’s core values, you get more and more excited with each value you come across
January 13th: Application goes live.
January 27th: Your application is due.
January 30th + 31st: If you are invited to the next round of the process, we will schedule a 20 minute phone call with you.
January 31st - February 4th: We will give select applicants a small "trial project” representative of the type of work associated with this position. Though we will give you 5 days to finish your "trial project," it should only take a few hours to complete.
February 10th - 12th: Assuming both of us want to continue exploring the potential of working together, we'll invite you to meet with our team for a half day interview. Simultaneously we’ll be conducting background checks and reference checks on the two to three most compelling applicants for this position.
February 17th: Assuming you made it through the reference checks, you will be notified whether or not the position is yours.
February 25th: Ideally, those accepted will be able to join the company full time no later than March 2nd, but preferably before. That said, knowing this timeline is tight, we will work with the selected candidate to ensure a smooth transition from their old job to new on a timeline that works best.
“The object of life’s journey is not to arrive at the grave safely in a well preserved body, but rather to skid in sideways, totally worn out, shouting, ‘Holy Sh*t, What a Ride!'”—Mavis Leyrer
At Unreasonable, our goal is to become a global brand with a diverse team that is representative of the community we serve. We are an Equal Opportunity Employer and do not discriminate on the basis of race, ethnicity, religion, creed, sex, gender, gender identity, pregnancy, national origin, ancestry, age, disability, veteran status, marital status, genetic information, sexual orientation, political affiliation or any other non-job-related factors. We value diversity and are committed to building a team and an inclusive culture that represents a global perspective of experiences, skills, backgrounds, and expertise. The more inclusive we are, the better we can deliver our mission of driving resources to and breaking down barriers for entrepreneurs solving BFPs.