Duration:                    Permanent

Salary:                        Circa £28,000 per annum

Hours:                        35 hours per week. Other flexible arrangements will be considered

Disclosure Level:      Basic - This role involves no direct or indirect work with children

Reports to:              Head of Interim Financial Control

Location:                    Working from home and at 1 Westfield Avenue, London E20 1HZ

At the UK Committee for UNICEF (UNICEF UK), we pull together to achieve the best possible results for children in danger around the world.  We believe in an inclusive workplace and in the power of fulfilled colleagues who share the same values and goals, enjoy their work and are motivated to do their utmost for children. 

Our work is guided by the UN Convention of the Rights of the Child (UNCRC) and the Sustainable Development Goals (SDGs), which recognise the universality of children’s rights.

ABOUT THE TEAM

The Finance Team incorporates a range of functions including Financial Control and Reporting, Donations Processing, Finance Business Partnering and Procurement. The Team is part of a wider Directorate, which includes the Legal and Information Teams.

The Finance Team contributes to Unicef UK’s positive impact for children by working with the wider organisation to maximise the value of our supporters’ donations and to safeguard our funds and assets.

ABOUT THE ROLE

As one of three Finance Assistants reporting to the Head of Financial Control, you will be part of the Financial Control and Reporting Team. You will work alongside the wider Finance Team to ensure the complete and accurate recording of financial transactions, enabling reliable reporting to support key management decisions. The role requires regular communication with all departments within UNICEF UK to provide information and deal with financial queries.

What we will expect you to achieve

 Income

·       Daily import of income data from CRM system

·       Preparation of income invoices and monitoring of payment

Expenditure

·       Process supplier invoices into Finance system

·       Distribute invoices promptly for authorisation to the relevant teams

·       Prepare and check weekly payment runs (cheques and BACS)

·       Shared responsibility for handling queries from suppliers or staff

Cash

·       Manage petty cash and cash advance payments to staff on an ongoing basis

·       Prepare monthly bank reconciliations

Other

·       Carry out other appropriate tasks to support the Finance team’s work, such as supporting the wider organisation to adhere to policies e.g. expense claims, credit card usage; supporting on implementation of new procedures and technology, identifying efficiencies and making improvements to existing processes.

·       Demonstrate and model a commitment to our shared values, behaviours and inclusive practices (known as Our Shared Commitment) in all aspects of your work.

BEHAVIOURS, EXPERIENCE AND SKILLS

 This section contains the essential behaviours, experience, knowledge and skills needed in order to be effective and successful in this role. All criteria in this section are essential. 

Effective behaviours

Customer focused

·       Provides high class support services to all teams and third parties that require assistance

·       Can do and kind attitude towards all internal and external customers

Analytical

·       Analyses available information to make logical and sound judgements

·       Questions assumptions and seek further insight to inform decision making

Collaboration

·       Consults with others and share expertise, know-how and ideas with colleagues for best results

·       Values diversity, respecting and drawing on colleagues’ different perspectives, skills, experience and knowledge

Communication

·       Anticipates and respond to the needs of an audience, adapting content, style, language and use of channel to deliver maximum clarity

Efficiency and effectiveness

·       Manages conflicting priorities to ensure that objectives are achieved, and deadlines met

·       Systematically plans projects to maximise performance and efficiency

·       Anticipates risks and put plans in place to minimise their impact

Information and data

·       Protects our reputation when working with confidential data and information and mitigates risk through considering the legal, regulatory, ethical and privacy issues

Relevant experience

• Finance administration experience such as processing of financial data.

• Customer focused experience such as coordinating and liaising with different teams and stakeholders within and outside the organisation

Specific knowledge and skills

• Not qualified and part qualified candidates are encouraged to apply

• Use Microsoft Office software, in particular Excel, Word and Outlook