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* Please note, you will need to merge your personal statement and CV into one document. When submitting your application Applied will ask you to upload a CV, when doing this you should upload your merged document of your CV and personal statement. If you experience any technical issues, please contact recruitment@levellingup.gov.uk.

Job summary

Important - To apply for this role you will need to submit a CV and covering letter. These need to be merged into one document. When submitting your application Applied will ask you to upload a CV, when doing this you should upload your merged document of your CV and covering letter. There are further details in the Selection Process section further below in this advert.

Here at the Department for Levelling Up, Housing and Communities (DLUHC), we work on things that make a real difference to people’s lives.

Whether it's through the homes we live in, the work of our local councils, or the communities we are all a part of, our work is at the top of the political agenda. We have ambitious and far-reaching outcomes to achieve this year and, if you are thinking of joining us, there’s never been a more exciting time.
 
Watch our short video below and familiarise yourself with our Candidate Pack to understand more about our priorities as a department, and what it is like to work at DLUHC.

Working at MHCLG

Job description

This Reviewer role provides the opportunity to work within a small, specialist team who are dedicated to the work of Knowledge & Information Management. The job holder will work within the team to review information, initially physical and then progressing to digital, to ascertain if transfer to The National Archives (TNA) is appropriate and contribute towards the Department meeting its legal obligations regarding information.

The post holder will be part of the Review Team which has 4 staff (including this post) and will report to the Review Manager (grade Higher Executive Officer).

Key Responsibilities 

Appraisal of Departmental records to identify those needed for ongoing operational or legal purposes. 

·       Using a variety of methods, you will distinguish records of continuing value for permanent preservation and transfer to The National Archives. 

·       Undertake regular visits to our offsite storage facility.

·       Create accurate records of your appraisal decisions

·       Undertake sensitivity review for classified records and where appropriate apply for retention and closures of records that cannot be declassified.

·       Update the Departmental Records Catalogue at all stages of the appraisal process

In addition to the review of information there will be other duties that are shared within the team. These may include:

·       Supervision of our Support Team whose main duties are registry and file preparation (max 2 administration officers).

·       Assisting the FOI & Inquiries teams in undertaking searches for physical records, and legacy digital records, relating to FOI, EIR and Inquiry requests (especially the Grenfell Tower and Covid-19 Public Inquiries) and producing clear and accurate reports of search results.

·       Managing the process to prepare and transfer records to TNA.

·       Identification and processing of physical records due for destruction.

·       Working on various projects relevant to the role.

Person specification

Skills

·       Skills to work flexibly as part of a team.

·       The ability to work on own / unsupervised. 

·       Good knowledge of Word and Excel.

·       Working knowledge of M365 SharePoint / Teams or similar.

Experience

·       Experience of reviewing information and making a decision based on that information

·       Interest or experience in the Knowledge & Information Management profession and an awareness of the legislative requirements for information in a central government organisation e.g. Public Records Act, s46 FOI Act etc.

Qualifications – willingness to obtain a professional qualification or accreditation within the knowledge management profession (full financial support and mentoring will be provided). Examples https://www.liverpool.ac.uk/centre-for-archive-studies/courses/d-cps_rim/ or https://irms.org.uk/general/custom.asp?page=Accreditation

Applications will be assessed on how they meet the above skills and experience requirements for this post.

Interviews will also assess how applicants meet the skills and experience requirements as well as testing the following behaviours:

·       Making effective decisions

·       Working together

Offered benefits

• Learning and development tailored to your role

• An environment with flexible working options

• A culture encouraging inclusion and diversity

• A Civil Service pension with an average employer contribution of 27%

Selection process details

We are for everyone 

At DLUHC we value diversity and inclusion and actively encourage and welcome applications from everyone, including those that are underrepresented in our workforce. We promote equality of opportunity in all aspects of employment and a working environment free from discrimination, harassment, bullying and victimisation. 

We would strongly recommend that applicants get in touch with the vacancy manager to find out more information about this role. 

We are for everyone 

CV and Cover Letter Declaration 

We recruit based on your knowledge and skills, and not background, gender or ethnicity - this is called name blind recruitment. 

Please remove references to your: 

• name/title

• educational institutions

• age

• gender

• email address

• postal address

• phone number

• nationality/immigration status

You will need to merge your CV and covering letter into one document. When submitting your application Applied will ask you to upload a CV, when doing this you should upload your merged document of your CV and covering letter. 

Most of our campaigns utilise multiple assessors and so it is possible that your application would be viewed by different assessors. 

At sift, through your CV and covering letter we will be assessing: 

Examples: 

Experience 

Technical Ability 

Your covering letter should be no more than 1 page referencing how you meet the criteria set out in the job description. 

The interview will be of a blended nature consisting of experience, technical, behaviour and strength based questions as listed in the advert. The strength based questions will require natural responses from the candidates.  

In full the campaign will test the below Success Profile Elements: 

Experience: Yes - Experience questions will be based around the essential skills and criteria as listed in the job description 

Technical: Yes – Technical questions will be based around the essential skills and criteria as listed in the job description. 

Strength: Yes

Behaviours: Making Effective Decisions, Working Together

We do not consider direct CV applications – you must apply for this role via the application link on Civil Service Jobs: 

Please note that near miss offers may be made at the lower grade to candidates who do not meet the grade criteria for this campaign 

Benefits 

Transfers across the Civil Service on or after 4 October 2018: 

Any move to DLUHC from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk. 

For further information about the benefits available to DLUHC employees, please see the attached Candidate Pack. 

Location 

• Hastings

Sift and Interview dates 
 
We will be sifting applicants as we go – so please don’t wait until the deadline to submit your application. Interview dates will be confirmed at a later stage, all interviews are currently being held remotely via videocall. 

Reserve List 

In the event that we identify more appointable candidates than we currently have posts available, we will hold applicant details on a reserve list for a period of 6 months from which further appointments can be made. This may include roles at a lower grade. Candidates placed on a reserve list will be informed of this. Due to the length of time CTC checks can take, our HR Shared Services team will contact reserve list candidates for London based roles to commence CTC checks. Those candidates who do not wish to remain on the reserve list should contact recruitment@communities.gov.uk to be removed from the reserve list. 

SC (Security Check): 

Important note 

Successful candidates for roles based in our 2 Marsham Street building must meet the security requirements before they can be appointed. The level of security needed is Security Check and the process can take up to 8 weeks to complete. 

Please note that successful candidates will need to pass the Security Check – this requires you to have been resident in the UK for the past 5 years. Please refer to the DLUHC Notes on Security Clearance section of our Candidate Pack for further information on Security Check (SC).  

Candidates should also note that with effect from 1st August 2018 the department will also check all applicants who are successful at interview, against the Internal Fraud Database (IFD) held by the Cabinet Office. In accordance with the Civil Service Internal Fraud Policy, any applicant who is included on the IFD will be refused employment by DLUHC. Please see the Candidate Pack for further information on the Internal Fraud Database. 

EO salary 

• The salary for this role is £25,324 (National). 

• For existing civil servants, the usual policy on level transfer and promotion will apply and is non-negotiable. 

Before starting your application it’s very important to make sure that you are eligible to apply and meet the Civil Service nationality requirements. All candidates are expected to read the information provided in the DLUHC candidate pack regarding nationality requirements and rules 

Candidate Pack Information 

Please see attached Candidate pack for further information. 

Internal Fraud Database 

The Internal Fraud function of the Fraud, Error, Debt and Grants Function at the Cabinet Office processes details of civil servants who have been dismissed for committing internal fraud, or who would have been dismissed had they not resigned.The Cabinet Office receives the details from participating government organisations of civil servants who have been dismissed, or who would have been dismissed had they not resigned, for internal fraud. In instances such as this, civil servants are then banned for 5 years from further employment in the civil service. The Cabinet Office then processes this data and discloses a limited dataset back to DLUHC as a participating government organisations. DLUHC then carry out the pre employment checks so as to detect instances where known fraudsters are attempting to reapply for roles in the civil service. In this way, the policy is ensured and the repetition of internal fraud is prevented.  

For more information please see- Internal Fraud Register 

Contact details

Who can candidates contact with questions about this vacancy?

Ruth Walbrin

Email address for candidate questions

Ruth.Walbrin@Levellingup.gov.uk