Drive Partnership Administrator (6 month fixed term contract)
Social Finance
- Closing: 1:00pm, 18th Aug 2022 BST
Job Description
The Drive Central Delivery Team is responsible for overseeing delivery of the Drive Partnership programme plan. The Drive Project Director has overall responsibility for the Drive Central Team which comprises five distinct sub-teams made up of staff from across all three Drive Partnership organisations of Respect, SafeLives and Social Finance. These teams are: the Director’s office, Project Management Office, the Practice Team, the National Systems Change team and REA team (Research, Evaluation & Analysis). Each team has a Head of Team and several staff.
The Drive Partnership Administrator role will provide administrative support to all of the Drive Partnership teams during a busy period of delivery. This will involve working closely with the teams to coordinate their activities.
Responsibilities
Ensure that meetings (whether face to face or virtual) have the logistical support that is needed including organising equipment and/or tech required (spider phones, projectors, video conferencing facilities etc).
Create and send out agendas and papers for meetings, take minutes/actions and track action points
Assist in planning and arranging workshops, training and other external meetings, including booking venues and catering, liaising with speakers and organising logistics (in advance and on the day).
Formatting and proofing of supporting materials for workshops, training and other project documentation, arranging the printing and delivery of those materials to specified deadlines.
Maintain online document filing systems ensuring that documents are clearly organised and easy to find
Create and securely store contact details
Ensure that any information shared whilst performing these duties is in line with SafeLives data storage and collection protocols
To engage in a constructive and effective way with all survivors of abuse, through Pioneer interaction, Authentic Panel, colleagues and any other interaction we have in our day to day work
Any other duties, commensurate with the level of the role as requested by the line manager or other appropriate person
Person Specification
Essential:
Experience of providing excellent administrative support whilst coping with conflicting priorities
Able to integrate and work well as part of different teams
Experience of minuting and facilitating meetings as well as of creating and maintaining actions logs and following up on actions to completion
Experience organising internal & external meetings and events
Strong attention to detail
Excellent time management and organisational skills
Excellent MS Office skills
Experience of managing shared documents and tools
An ability to use virtual meeting technology
Excellent organisational skills and the ability to coordinate and communicate effectively within a project team and with external stakeholders
Desirable:
Knowledge and understanding of contracting and grant agreements alongside partnership / multi site working
Experience of working in (or with) the voluntary sector, local government and/or statutory agencies
Competencies
Teamwork and collaboration
Works effectively as part of a team to deliver shared objectives and to build team spirit
Supports colleagues in demanding situations, recognises the importance of well-being in self and others, accepts help and support from other team members
Listens to the views of others
Communication and relationship management
Builds and maintains good relationships with a range of internal and external stakeholders
Speaks and writes clearly and effectively and in a timely manner to both internal and external audiences
Tailors communication to suit the audience
Organisational Awareness
Has a level of awareness/expertise about DA that is appropriate to the role
Delivering Quality
Achieves objectives ensuring work is delivered to deadline and to a high standard
Takes responsibility for own workload, acts on own initiative, seeks feedback from others, evaluates own performance and then acts upon it
Tries out new ideas and ways of working and identifies and shares learning
Influence
Inspires confidence and trust in others – demonstrating high standards of integrity, honesty and fairness
Is visible and approachable, taking time to talk to colleagues and support with queries
Removing bias from the hiring process
Applications closed Thu 18th Aug 2022
Removing bias from the hiring process
- Your application will be anonymously reviewed by our hiring team to ensure fairness
- You’ll need a CV/résumé, but it’ll only be considered if you score well on the anonymous review
Applications closed Thu 18th Aug 2022