Festival Operations Officer

British Science Association

Location We prefer that you attend our London office at least once a week, but requests for fully remote working will be considered. Travel to Exeter will be required in the lead-up and during the British Science Festival 2023.
Salary £26,000 - £31,200 per annum (pro-rata), Full-time (35 hours per week), Fixed-term contract terminating on 22 September 2023
Team Festivals
  • Closing: 11:59pm, 22nd Mar 2023 GMT

Job Description

The British Science Association is looking to recruit a talented and organised Festival Operations Officer to help us plan and deliver the British Science Festival 2023.

The British Science Festival is Europe’s longest standing science festival which connects people with researchers from across the scientific spectrum.  It offers an inspiring programme of free events to the public over four days, with talks, workshops and drop-in events which span a diverse range of subjects that encompass science in the broadest sense.

It is hosted by a different university in the United Kingdom each year. The 2023 Festival will be hosted by the University of Exeter in Exeter from 7-10 September 2023.

The Festival Operations Officer will manage logistics-related communications with Festival event organisers, working in close collaboration with all staff and partners involved in the Festival. This role is a great opportunity for anyone looking to build their event and/or project management experience by working on a fast-moving and high-profile project. You should be willing to develop and coordinate key administrative tasks, as well as lead on principal areas within the Festival (such as accommodation arrangements and managing the temporary Festival Assistants).  

The role will involve travel to Exeter in the months leading up to the Festival. The Festival Operations Officer will be required to attend the Festival and remain on-site in Exeter for 2 weeks, from 29 August to 12 September. During the event and in the days immediately before it, longer working hours can be expected (which will be reimbursed under the BSA’s TOIL policy) and you will need to undertake essential manual handling activities (such as lifting and moving items) to ensure that venues and equipment are set up as required for the Festival.

Key responsibilities

·Act as the main logistical point of contact for Festival event organisers/speakers; 

·Support the Events & Festival Operations Manager in building and managing the Festival Masterplan; 

·Recruit, train, and oversee the temporary Festival Assistants; 

·Lead on Festival accommodation administration; 

·Oversee the integrity of Festival-related data;

·Coordinate the administration of the events’ Risk Assessment forms; 

·Collate information on speaker, audience, staff, and goods transport (including parking facilities, supplier delivery details etc.); 

·Monitor the Festival Inbox along with members of the Engagement Team; 

·Attend meetings and site visits in Exeter in the run-up to the Festival; 

·Support the Festival on-site event management and delivery as required;

·Other duties as reasonably required by the line manager. 

The successful candidate will be expected to work independently, efficiently and accurately.  

Removing bias from the hiring process

Applications closed Wed 22nd Mar 2023

x

Removing bias from the hiring process

  • Your application will be anonymously reviewed by our hiring team to ensure fairness
  • You’ll need a CV/résumé, but it’ll only be considered if you score well on the anonymous review

Applications closed Wed 22nd Mar 2023