Membership Assistant
Berks, Bucks & Oxon Wildlife Trust (BBOWT)
- Closing: 11:59pm, 28th Jul 2024 BST
Job Description
Membership Assistant
Type of contract: Permanent
Based at: The Lodge, Oxford with travel to other sites as required. Hybrid working available
Croner rank: 7
Job Purpose
BBOWT has a total membership of over 28,000, representing over 52,000 people. Performing administrative tasks within the Membership Team. Ensuring all processes are completed accurately and efficiently, whilst maintaining excellent levels of customer service
Reporting Line
Reports directly to the Membership Office Manager
Staff Management
This post has no line reports
Key Responsibilities
Core Daily Tasks
Processing new member and supporter details including accurate data input of their donations, and financial details onto the membership database
Importing new online memberships and donations, using the Web Admin area of the membership database
Updating the database with any amendments to existing members’ details
Welcome letters, cancellation letters, appeal donation acknowledgements, condolence letters, using letter templates and mail merge
Making up and distributing welcome packs to new members, and Wildlife Watch children’s welcome packs
Performing vital financial processing tasks for memberships, pledges, and donations, via the Banker's Automated Clearing System (BACS), including processing Direct Debits and bank account lodgements
Communication
Acting as the first point of contact for e-mail, telephone and letter enquiries or complaints. Using own initiative to reply sensitively and mindfully to all audiences
Answering queries concerning Data Protection and General Data Protection Regulations (GDPR) guidelines
Helping other departments with requests for information from the membership database
Office Administration
Assisting the team in maintaining administrative backup tasks which are vital to the smooth running of the office
Helping monitor stock levels of any membership-related materials
Using Eventbrite to add or amend attendees
Updating business processes and procedures as necessary
Other
Maintaining and adding new legacy records to the database using the specialist legacy module
Processing invoices on BBOWT's finance system (XLedger)
Undertaking initiatives to increase the membership income as per the work plan
Any other duties as delegated by the Line Manager or Chief Executive
Always represent BBOWT in a professional manner and act in a manner which will not damage its reputation
Person Specification
Proficient IT user (Microsoft Word, Outlook, Excel) and good computer data entry skills
Excellent attention to detail
Excellent social skills via telephone, letter, and email
Proactive team player willing to assist with tasks outside of core tasks when necessary
Good organisational & prioritisation skills
Ability and willingness to demonstrate the BBOWT behaviours and values
Measurements of Success
Timely and effective communication with the membership
Accuracy of all data handling
Removing bias from the hiring process
Applications closed Sun 28th Jul 2024
Removing bias from the hiring process
- Your application will be anonymously reviewed by our hiring team to ensure fairness
- You won't need a CV to apply to this job
Applications closed Sun 28th Jul 2024