The Field Staffing Office Administrator provides centralized operational support to the Field Staffing Office (FSO) and field faculty. This person develops, maintains, and improves the Field Staffing team’s office systems. They ensure the timely payment of field faculty contracts, track and approve field faculty certifications, and process and approve reimbursable field faculty expenses.

Key Information

• Please upload your cover letter and resume as one PDF document when you are prompted to upload your CV/resume.

• Target Start Date: ASAP 

• Location: NOLS Headquarters in Lander, WY

Questions: please contact peopleteam@nols.edu

What does the Field Staffing Office Administrator do?

• Manage Field Staffing Office daily operations, including responding to inquiries from field faculty, location teams, and other departments at NOLS Headquarters. 

• Review and process approximately 1,500 field faculty contracts per year.

• Track faculty certifications, ensuring they are current prior to the start of a contract.

• Process reimbursements for nearly $1M in faculty travel, faculty awards, and other reimbursable expenses.  

• Calculate and track field faculty sick days.

• Approve field faculty discounts for WFR re-certifications. 

• Support Field Staffing Travel Logistics Coordinator in purchasing travel, creating travel allowances, and communicating travel expectations with instructors. 

In your first 6 months, you will: 

• Be trained in and master all current systems and tasks involved in this position. 

What makes a great Field Staffing Office Administrator at NOLS? 

We are looking for people who share our values and are keen to learn and develop their expertise. While our ideal candidate comes with the skills listed below, we expect to provide training and development support in some of the areas.

• Strong organizational and administrative skills. 

• Excitement to help field faculty solve problems and work through systems in person and via written communication. 

• Commitment to providing excellent customer service and support to the field faculty pool. 

• Ability to analyze and problem solve in order to streamline tasks and manage a high volume of detail with accuracy.

• Experience working independently, organizing multiple duties, and coordinating with a large team. 

• Excellent computer skills, preferably MAC OS and Google spreadsheets and documents. 

• Excellent verbal and written communication skills are required. The ability to handle sensitive communications with confidentiality and integrity is essential. 

How to Apply

It’s super easy! Just enter your email and click the “start your application” button at the top of the screen and upload your cover letter and resume as one PDF document when you are prompted to upload your CV/resume.

At NOLS we use the Applied platform for our recruitment. The Applied platform will ask you some demographic questions before you start your application. We at NOLS never see the responses to these demographic questions with your application. We only see summary statistics to help us check if our candidate pool is balanced and if everyone has an equal chance to get hired irrespective of their background. If you prefer, you can easily opt out of answering these questions.

Who is NOLS?

NOLS is a nonprofit global wilderness school that strives to be the leading source and teacher of wilderness skills and leadership that serve people and the environment. Our community—staff, students, trustees, and alumni—shares a commitment to wilderness, education, leadership, safety, community, and excellence. 

We believe that anyone can be a leader; it is our role to provide the environment and training to help people discover their full potential. We do that in classrooms close to home and in remote wilderness areas around the world. We are an organization with heart, expertise, and wildness, and these qualities help us support powerful, authentic experiences.

Why is NOLS a great place to work?

• Global Reach: With locations across the U.S. operations in six countries, and courses running in all 50 states and more than 10 countries, you’ll be part of an organization with a truly worldwide impact.

• Course Discounts: Receive special pricing on NOLS courses for yourself and your family.

• Comprehensive Benefits: Full-time employees are eligible for a robust benefits package, including medical, dental, and vision coverage.

• Flexible Time Off: We offer a flexible time off policy that empowers employees to take the time they need for rest, adventure, and personal priorities without the constraints of traditional accrual systems.

• Employee Assistance Program: Access confidential, 24/7 counseling and support services to help you maintain balance and well-being.

Additional Information

To support pay transparency and equity, the posted salary range is fixed. We encourage you to explore our opportunities that fit your pay expectations. 

• A criminal background check is required from all NOLS employees.

• NOLS participates in e-verify for U.S. employees, Certificado de Antecedentes for Chilean or Mexican employees, and other relevant employment verification systems based on location.

• Current NOLS employees please note it is NOLS policy to conduct an internal reference check with People Team and/or your current supervisor as part of the reference check process. If you have any questions or concerns about this process please contact peopleteam@nols.edu.

NOLS does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, genetics information, disability unrelated to job or admission requirements, or status as a protected veteran. The school’s nondiscrimination policy applies to all phases of its employment process.

Reasonable accommodations may be requested for disability; limitations related to pregnancy, childbirth, or a related medical condition; religion; and domestic violence, sexual assault, stalking, or harassment by emailing peopleteam@nols.edu with your request.