The Office Coordinator supports NOLS Rocky Mountain instructors and operations by providing logistical, operational, and administrative support. They work closely with all departments at NOLS Rocky Mountain and its associated campuses: River Base, Three Peaks Ranch, and Teton Valley. They also serve as a key administrative liaison with the People Team.

Key Information:

Location: NOLS Rocky Mountain in Lander, WY

Position type: Seasonal (6 months or less)

Deadline: 

Start date: April, 2025

Questions? Contact Sarah Martin, Rocky Mountain Director, at sarah_martin@nols.edu or the peopleteam@nols.edu

What does an Office Coordinator do?

The Office Coordinator holds a core set of responsibilities, works on a variety of recurring seasonal tasks, and implements longer-term projects. They execute established workflows to support day-to-day operations. More specifically, this role is responsible for the following:

• Work on preseason planning and seasonal logistics.

• Ensure employment paperwork requirements are up to date and accurate for faculty and staff on campus.

• Maintain several campus financial systems including requisitions and field course cash travel advances. Train and support colleagues in some of these systems as well.

• Manage content, compilation, and distribution of field course paperwork in accordance with risk management, programmatic, and educational needs.

• Update and distribute land use permits to field course instructor teams. 

• Manage and maintain map, medical kit, and office supplies inventories.

• Support other departments at NOLS Rocky Mountain as emergent needs arise. This could include packing field food, issuing students gear, doing evacuation drives, and greeting students as they arrive. 

• Supervise operations assistants during the summer season.

• Liaise with the NOLS Information Technology department to troubleshoot basic technological problems on campus. IT skills are not required for this position, but an eagerness to lead toward a desired outcomes is.

• Evacuation drives. This may include picking up a student from a trailhead, hiking supplies into a course, or bringing a student to a doctor’s appointment. 

• Contribute to an environment that encourages instructors and students to feel relaxed, supported, and focused going into the field.

What makes a great Office Coordinator at NOLS? 

We are looking for people who share our values and are keen to learn and develop their expertise. We are looking for candidates with the skills listed below. We expect to provide training and development support in some of the areas.

• Passion for the NOLS mission and enthusiasm for supporting a positive campus culture.

• Driven to complete office tasks with autonomy.

• Hard-working, organized, and detail-oriented.

• Able to adjust priorities quickly and manage stress effectively, especially with competing priorities.

• Able to work independently. 

• Effective communicator, both written and verbal. 

• Creative thinker and solution-oriented. 

• Eager to learn. 

• Comfortable with Apple computer systems.

• Competency with Google Suite and working knowledge of Excel. 

In your first 6 months, you will: 

• Learn about the operations at Rocky Mountain, River Base, Three Peaks Ranch, and Teton Valley campuses. 

• Contribute to positive field experiences for students and instructors through planning and execution of tasks on campus.

• Support instructors as they get ready to go into the field.  

• Contribute to a positive working environment with the Rocky Mountain in-town team. 

• Develop positive working relationships with teammates in the Finance, IT, and People (HR) departments in NOLS’ Word Headquarters.

• How to Apply

  It’s super easy! Just enter your email and click the “start your application” button at the top of the screen and

  answer a few simple questions for the hiring committee to get a better idea of what you could bring to this role. 

  or

  upload your cover letter and resume as one PDF document when you are prompted to upload your CV/resume.

  At NOLS we use the Applied platform for our recruitment. The Applied platform will ask you some demographic questions before you start your application. We at NOLS never see the responses to these demographic questions with your application. We only see summary statistics to help us check if our candidate pool is balanced and if everyone has an equal chance to get hired irrespective of their background. If you prefer, you can easily opt out of answering these questions.

  Who is NOLS?

  NOLS is a nonprofit global wilderness school that strives to be the leading source and teacher of wilderness skills and leadership that serve people and the environment. Our community—staff, students, trustees, and alumni—shares a commitment to wilderness, education, leadership, safety, community, and excellence. 

  We believe that anyone can be a leader; it is our role to provide the environment and training to help people discover their full potential. We do that in classrooms close to home and in remote wilderness areas around the world. We are an organization with heart, expertise, and wildness, and these qualities help us support powerful, authentic experiences.

  Why is NOLS a great place to work?

  • We have locations in seven U.S. states, and six countries; and courses in all 50 U.S. states and over 10 countries.

  • We have fantastic employee discounts on top outdoor gear brands

  • We offer discounts on NOLS Courses for you and your family

  • All employees can benefit of free outdoor equipment rental" at our various locations

  • Insurance Coverage: Medical, dental, and vision benefits are available at a special NOLS rate to seasonal employees. Full-time employees are eligible for benefits package. 

  • Wellness Time: Accrued leave that may be used for many HR-approved reasons throughout the season.

  • Employee Assistance Program: Access to counselors that are available 24/7 to assist employees with work-life balance concerns.

  Additional Information

  Please note in order to ensure pay transparency and pay equity the range posted is non-negotiable. If you are unwilling to accept an offer within the posted range, please review our other opportunities to see if one better aligns with your salary expectations.

  NOLS currently can support remote employees with legal working rights in the following locations: Canada; Chile; India; Mexico; New Zealand; the US, states: Alaska, Arizona, California, Colorado, Connecticut, Idaho, Maine, Minnesota, Montana, New Mexico, New York, North Carolina, Oregon, Pennsylvania, Utah, Washington, and Wyoming.

  Pre-Employment Check

  • A criminal background check is required from all NOLS employees.

  • NOLS participates in e-verify for U.S. employees, Certificado de Antecedentes for Chilean or Mexican employees, and other relevant employment verification systems based on location.

  • Current NOLS employees please note it is NOLS policy to conduct an internal reference check with People Team and/or your current supervisor as part of the reference check process. If you have any questions or concerns about this process please contact peopleteam@nols.edu.

  Equal Employment Opportunity

  NOLS does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, genetics information, disability unrelated to job or admission requirements, or status as a protected veteran. The school’s nondiscrimination policy applies to all phases of its employment process, its admission and financial aid programs, and to all other aspects of its educational programs and activities. Retaliation directed to any person who pursues a discrimination complaint or grievance, participates in a discrimination investigation, or otherwise opposes unlawful discrimination is prohibited.

  Reasonable Accommodation

  NOLS values community and fosters a sense of belonging for our employees and applicants. We are committed to providing reasonable accommodations in the workplace because they embody these values, as well as our operating principle of promoting a positive, safe, and learning environment. Reasonable accommodations may be requested for disability; limitations related to pregnancy, childbirth, or a related medical condition; religion; and domestic violence, sexual assault, stalking, or harassment. Reasonable accommodations may be requested at any point of the employment process, including during recruitment. Please email peopleteam@nols.edu with your request.