Overview

We are looking for an enthusiastic, dynamic and efficient Diary Manager to join our team. The role is responsible for diary management across the leadership of Impact on Urban Health (eight people) and support with complex diary challenges for the rest of the Impact on Urban Health team as required.

There is a need for understanding of the organisation priorities and an ability to use initiative on a daily basis. We are looking for someone who is proactive, solutions focused, relates easily to others and is excited about enabling a highly motivated team to do their best work.

Impact on Urban Health is focused on improving health in inner-city areas. They address health inequalities by focusing on complex health issues that disproportionately impact people living in cities, childhood obesity, multiple long-term conditions, the health effects of air pollution, and children’s mental health.

About us At Guy’s & St Thomas’ Foundation, our mission is clear – to build the foundations of a healthier society. Impact on Urban Health is part of Guy’s & St Thomas’ Foundation

As part of our team, you will work alongside talented people from a mix of personal and professional backgrounds. We are a Living Wage employer and support flexible working, part-time roles and job shares. Though our ambitions are serious, this is a friendly place to work with lots of opportunities to meet and socialise with colleagues. We believe there is immense power in diversity and aim to recruit and nurture talent who think and act differently.

There is more information about working with us on our website, where you can read about:

• how we approach recruitment

• our team, culture and values

• the benefits of working with us

• and our approach to diversity, equity & inclusion, health & wellbeing, and learning & development

Job description The opportunity

Job title: Impact on Urban Health Diary Manager – Part time job share

Salary: £30,000 – 35,000 p.a (fte) depending on experience

Contract type: Permanent

Closing date: 9 am, 31 October 2022

Interview dates:

Interview- W/C 7th November 2022

Reporting to: Impact on Urban Health Business Manager

The team:

You will be part of the Administration and Facilities team that looks after the office, facilities and administration support for the organisation.

Key responsibilities: •

Proactive diary management for the leadership team of Impact on Urban Health. • Keep track of the Foundation’s and Impact on Urban Health’s planning points and rhythms in order to manage leadership time and stakeholders • Administration tasks for the IoUH team as directed by the IoUH Business Manager. E.g. proactively planning and supporting with arrangement of away days, travel arrangements etc. • Scheduling of IoUH governance and advisory committees • Scheduling of key business planning meetings and large team meetings • Diary management cover for other business areas to cover absence within the team as necessary

Person Specification What we’re looking for

Skills and experience:

• Experience of diary management for multiple senior people

• Excellent time-management skills and the ability to organise yourself and others

• Experience using the Microsoft Office Suite (especially Outlook) and the ability to pick up new software quickly without training

• Attention to detail

• The ability to make decisions based on knowledge of the business areas priorities

• Superb written and verbal communication skills

• Ability to change priorities whilst remaining calm and focussed

• Excellent relationship building skills and inclusive behaviours

• The ability to work with initiative and at pace in a busy environment

Abilities and attributes:

• Curiosity

• Ability to solve problems under pressure

• Attention to detail

• Ability to plan ahead, anticipating issues before they arise

• Ability to change priorities whilst remaining calm and focussed

• Ability to flex your approach to deal with differing working styles

• Ability to work effectively as part of a small team with shared responsibilities

• The ability to work with initiative and at pace

• Curiosity and a proactive approach

How to apply

Thanks for your interest in working with us.

This is a part time role of between 0.5 and 0.6 fte (1 fte = 37.5 hours per week). This is a job share role working with the current Impact on Urban Health Diary Manager who works 0.5fte Monday – Wednesday. You must be able to work Wednesday-Friday. We have a hybrid approach to working so there is the ability to work from home or in person, with a 30% per month requirement to be in person (equivalent of 3 days per month for 0.5fte).

We’re working hard to ensure we recruit great people and minimise unconscious bias in our selection process. To support this, we use the Applied platform, which anonymises applicants.