Terms of Reference

Contract type: Full-time (October - February, with the possibility for extension and/or a permanent position)  

Location: France, Germany, Spain, Sweden, UK (Remote). Please note that we’re currently unable to sponsor visas.  

Compensation: £150 - 190 per day (7.5 hours per day)

Contractor’s role: 

As a contractor, you will play a key supporting role in the People & Culture team, contributing to administrative and operational tasks across multiple regions. This is an opportunity to help the team by managing essential behind-the-scenes work that enables CPI to focus on supporting our people and building policies, procedures, and processes that centre diversity, equity, inclusion, and belonging. You will assist in managing calendars, preparing documents, coordinating meetings, and providing logistical support for various People & Culture activities.

The ideal candidate will be mission aligned, highly organised, attentive to detail, and committed to centring people in their work. You will collaborate closely with team members, ensuring tasks are completed with care and consideration for the well-being of everyone involved. This role will require you to work flexible hours to accommodate different time zones. 

About the Organisation  

The Centre for Public Impact (CPI) is a global not-for-profit organisation committed to reimagining government for the 21st century. We work alongside governments, public servants, and changemakers globally, aiming to disrupt systems of power and create a positive impact on people’s lives. CPI operates in multiple regions, with a Global Hub providing essential support in areas such as People & Culture, Finance & Operations, and Communications & Impact.

Our Values:  

• Curiosity: We value exploration and creativity, seeking to learn continuously.  

• Courage: We are bold and authentic, standing up for what’s right.  

• Collaboration: We share power and knowledge, working collectively toward shared goals.  

• Empathy: We honour the experiences and perspectives of others.  

• Equity: We challenge and disrupt systemic inequalities, shifting power to create more just outcomes.

Key Responsibilities: 

• Calendar & Meeting Support: Assist with scheduling meetings, coordinating across time zones, and preparing agendas. You will also help ensure follow-up actions are documented and completed.

• Communication Assistance: Support the drafting and editing of interview questions and internal communications, ensuring all interactions are inclusive, respectful, and people-centred.

• Onboarding & Offboarding Support: Assist with onboarding new team members and offboarding departing colleagues, ensuring these processes are carried out with care and attention to detail.

• Project Support: Contribute to special projects by assisting with digital tools, research, policy revisions, and updating materials as needed. You will support team members in tracking deadlines and ensuring that projects remain on schedule.

• Document Management: Help organise and maintain important files, including confidential documents, ensuring they are accessible to team members as needed.

• Administrative & Logistical Support: Provide general administrative assistance, including managing correspondence, booking travel, processing expenses, and supporting day-to-day operational tasks.

• Commitment to DEIB: Uphold and support the team’s commitment to Diversity, Equity, Inclusion, and Belonging (DEIB) in all tasks, ensuring that processes and interactions align with these values.

Skills and Attributes:

• Organisational Skills: You are skilled at staying organised and can handle multiple tasks simultaneously, even in a fast-paced environment.

• Effective Communicator: You are a clear and compassionate communicator, ensuring that written and verbal interactions reflect respect and inclusivity.

• Attention to Detail: You notice the small things and understand that attention to detail can make all the difference when it comes to creating a caring and equitable environment.

• Proactive Support: You take initiative and look for ways to support the team without needing to be asked. You are able to anticipate needs and address them in a thoughtful way.

• Digital Savvy: You are comfortable with tools like Google Suite, Monday, Trello, and Microsoft and are ready to learn new systems as needed.

Qualifications:  

• A minimum of 4-5 years of experience preferably in a nonprofit or mission-driven organisation.

• Strong organisational and time-management skills.

• Excellent written and verbal communication abilities.

• Ability to handle sensitive information with integrity and confidentiality.

• Proficiency in digital tools like Google Suite, Microsoft, Monday, and Trello.

• A commitment to fostering equity, inclusion, and belonging in the workplace.

How We Work:

At CPI, we create an environment where people can bring their full selves to work. We believe in collaboration, curiosity, and care, and we value every person’s perspective. While your role is administrative, your work will have a significant impact on how the organisation functions and how supported the team feels.

We are a remote-first team and may require flexibility for early mornings or late evenings to collaborate effectively across different time zones. You will work closely with P&C teammates based in India, the US and the UK and be part of a global network of colleagues across Australia, Asia, Europe and North America. CPI aims to be the kind of workplace where you do good and meaningful work and get to be exactly who you are. We value collaboration and humility, share power, and work in a non-hierarchical fashion, and you’ll get to work in a global context with smart, kind, and committed people who care about and invest in each other’s skills, perspectives, and leadership.

How to Apply:

CPI is committed to reducing bias in our hiring process and actively seeks to recruit diverse candidates. Our application process is anonymised to ensure a fair review of all applicants. We encourage candidates from all backgrounds to apply, especially those from historically underrepresented communities. Although we ask for your CV, we only look at it once we’ve completed the anonymous review process. 

Please note this is a rolling job advert and the posting will close once we have the desired level of interest, you are advised to apply as soon as possible.