• Duration: Fixed Term - until July 2024

• Salary: Circa £28,000 per annum

• Job Level: Level 5

• Hours: 35 hours per week. Other flexible arrangements will be considered.

• Disclosure Level: Basic. This role involves no direct or indirect work with children

• Reports to: Head of Financial Control

• Location: Working from home and at least one day a week at 1 Westfield Avenue, London E20 1HZ

At the UK Committee for UNICEF (UNICEF UK), we pull together to achieve the best possible results for children in danger around the world.  We believe in an inclusive workplace and in the power of fulfilled colleagues who share the same values and goals, enjoy their work and are motivated to do their utmost for children. 

Our work is guided by the UN Convention of the Rights of the Child (UNCRC) and the Sustainable Development Goals (SDGs), which recognise the universality of children’s rights.

ABOUT THE TEAM

The Finance team contributes to UNICEF UK’s impact for children by working with the wider organisation to maximise the value of our supporters’ donations, and to safeguard our funds and assets.

The Finance team incorporates a range of specialist areas including Financial Control and Reporting, Donations Processing, Finance Business Partnering and Procurement. The team is part of the Finance, Legal and Information directorate which report to the Chief Financial Officer.

ABOUT THE ROLE

This fixed term role has come to provide additional capacity while the current postholder is seconded to a financial transformation project and will join a team of three Finance Assistants in the Financial Control and Reporting Team. You will work alongside the wider Finance team to ensure the complete and accurate recording of financial transactions, enabling reliable reporting to support key management decisions. You will also communicate regularly and build relationships with all departments within UNICEF UK and provide information and deal with financial queries.

What we will expect you to achieve:

• Daily import of income data from CRM system.

• Preparation of income invoices and monitoring of payment.

• Process supplier invoices into Finance system.

• Process expense claims and credit card transactions and review adherence to UNICEF UK’s policies and procedures.

• Distribute invoices promptly for authorisation to the relevant teams.

• Prepare and check weekly payment runs (cheques and BACS).

• Shared responsibility for handling queries from suppliers or staff.

• Manage petty cash and cash advance payments to staff on an ongoing basis.

• Prepare monthly bank reconciliations.

• Demonstrate and model a commitment to our shared values, behaviours and inclusive practices (known as Our Shared Commitment) in all aspects of your work.

BEHAVIOURS, EXPERIENCE AND SKILLS

This section contains the essential behaviours, experience, knowledge and skills needed in order to be effective and successful in this role. All criteria in this section are essential.

Effective behaviours

Supporter driven and mission aligned

• Is committed to children and their rights and motivated to work towards achieving a better world every child. 

Positive relationships and communication

• Anticipates and respond to the needs of an audience, adapting content, style, language and use of channel to deliver maximum clarity.

• Highly customer focused, provides proactive and attentive service to all internal and external customers.

Analytical

• Analyses available information to make logical and sound judgements.

• Questions assumptions and seek further insight to inform decision making.

Collaboration

• Consults with others and share expertise, know-how and ideas with colleagues for best results.

• Values diversity, respecting and drawing on colleagues’ different perspectives, skills, experience and knowledge.

Efficiency and effectiveness

• Effectively manages competing demands to ensure that objectives are achieved, and deadlines met.

• Systematically plans projects to maximise performance and efficiency.

• Anticipates risks and put plans in place to minimise their impact.

• Information and data

• Protects our reputation when working with confidential data and information and mitigates risk through considering the legal, regulatory, ethical and privacy issues.

Relevant experience

• Finance administration experience.

• Providing a high level of customer focused experience.

Specific knowledge and skills

• Basic accounting knowledge.

• Microsoft Office software, in particular Excel, Word, and Outlook

• Understanding of data security.