Children’s Advocacy Centers™ of Texas, Inc.

Position Description: Program Assistant

 Reports To: Chief Program Officer

Exempt Status: Salaried, Non-ExemptCommitment Type: Full-time ongoing

Work Environment: Hybrid, 2-3 days a week in office

Base of Operations: 1501 W Anderson Lane, Building B-1, Austin, Texas 78757

 PHILOSOPHY

CACTX is committed to a future where all children are free from abuse. We are actively working to end child sexual abuse for every child through collaborative, high-impact efforts with Texas children’s advocacy centers and strategic partners. CACTX has become a national leader in providing best-practice, evidence-based services to children impacted by abuse, serving nearly one million children statewide through a statewide network of children’s advocacy centers. We have scaled our vision to eradicate child sexual abuse and are growing our team to support this vision.  At the core of what makes the work of CACTX possible is the skilled talent that embodies the organization’s guiding principles and applies its unique strengths to achieve results. We believe that for CACTX to be a great organization, every staff member must be positioned and supported to achieve their full potential.  

Description:

Under the supervision of the Chief Program Officer, The Program Assistant provides administrative support to the Program Team, including support for the training program   logistics and administrative support for the wider team.

Essential Job Functions:

• Supports logistics for core and advanced direct service trainings, forums, and peer review groups, including:

  • Utilization of learning management platform to create trainings, support registration, and act as technical coordinator for virtual trainings

  • Support for in-person trainings, including set up of the physical space for trainings and catering, basic technology support, preparation of materials, agendas, handouts, rosters, and evaluations

  • Collection of training data and evaluations for reporting purposes

  • Maintenance of online and internal training calendars

  • Processes post-event documents and materials including sign-in sheets, reports, evaluations and training certificates.

o   Acts as back up support for training and member events.

• Provides administrative support to the Program Team, including:

  • Processing fees and invoices to support the program team, including training

  • Providing travel support for program team members, including supporting travel arrangements and reimbursement process

  • Scheduling support and calendar management to support key program initiatives

  • Contract renewal support for vendors, trainers and presenters

  • Management of online resources, training announcements, and maintenance of center communication platform

  • Maintaining inventory of supplies to support program team

    Performs other responsibilities as appropriate and necessary.

Minimum Educational/Professional Requirements:

• A minimum of two years’ experience in administrative functions or other relevant work experience.

• Strong organizational skills with an ability to prioritize and work under deadlines in a fast-paced and dynamic setting.

• Attention to detail.

• Skill in communicating effectively, both in writing and verbally.

• Skill in working with a diversity of people.

• Proficiency with Microsoft Office applications.

CACTX is an equal opportunity employer. All applications will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender, identity, national origin, veteran, or disability status.