About CIL:

CIL is an international management consultancy that helps clients to grow their businesses, build value and invest wisely across a wide range of sectors.

Like all consulting firms, we are only as good as our people. To continue our strong growth, we are looking to recruit an Office Manager & Executive Assistant for our London office of ~ 115 people.

The role

The successful candidate will play a critical role in ensuring the smooth-running of the London office, as well as providing EA support to some of the senior team. It is a hands-on and varied position, juggling a wide range of tasks. Due to the Office Management side of the role, you are required to be based in the office full-time. We have a close-knit, international support team of seven Executive Assistants and Office Managers who you would be working with on a daily basis.

Office Manager duties

Responsible for the smooth-running of the office:

• Maintaining a first-class office environment

• Managing front-of-house duties (e.g. welcoming clients and taking deliveries)

• Ensuring the meeting rooms are presentable at all times and arranging refreshments for external meetings, e.g. teas, coffees, lunch order deliveries

• Being the to go-to person for the London based team

• Playing a key role in creating a happy & motivated office environment

• Answering main phone line and redirecting calls as necessary

• Liaising with contractors and the building management team

• Arranging office celebrations

• Keeping stock of and ordering office supplies

• Replenishing office fruit / snacks

• Performing administrative tasks such as printing, report binding

• Performing the basic-level duties required of an office Health & Safety representative, and acting as office fire warden and first aider alongside the rest of the support team

EA duties

• Complex diary management of busy schedules

• Liaising with clients to set up meetings for senior teams

• Booking travel arrangements and hotels

• Booking restaurants in London and further afield for internal and client entertainment

• Inputting your senior team’s timesheets & expenses

• Collating and input CRM data from your senior teams

• Ad hoc personal support for senior team, when needed

• Providing cover for other EAs during sickness and holidays

Specific requirements of applicants

• Complex diary management of busy schedules

• Liaising with clients to set up meetings for senior teams

• Booking travel arrangements and hotels

• Booking restaurants in London and further afield for internal and client entertainment

• Inputting your senior team’s timesheets & expenses

• Collating and input CRM data from your senior teams

• Ad hoc personal support for senior team, when needed

• Providing cover for other EAs during sickness and holidays

What CIL people are like

We have a team of ~200 highly qualified, skilled people across five offices – London, Frome, Chicago, Munich, and Paris. Successful CIL people share some key attributes:

• Strong academic background

• A ‘growth mindset’ when it comes to problem solving

• Motivation and ambition, able to stand on their own two feet

• Strong team working and people skills

• Outstanding numeracy, written and verbal communication skills

• A keen sense of humour and broad shoulders

Salary and benefits

• 25 days’ holiday entitlement with option to purchase five additional days each year (pro-rated for part-time employees) 

• Option to join company private healthcare scheme through Vitality

• Matched pension contributions of 5% via salary sacrifice

• Life assurance and long-term sick cover

• Enhanced parental leave & pay policies

• A fantastic company culture, with regular company events & socials

We encourage candidates from all backgrounds to apply. CIL commits to creating and maintaining a culture where every employee feels included and respected; to countering discrimination through our recruitment and training processes and our interaction with other stakeholders; and to celebrating the diverse contributions of all our employees and stakeholders.