Role Summary & Purpose

This post will support the delivery and development of our grant-making programmes. It’s an exciting time to be involved with an ambitious and growing organisation that is committed to bringing an entire sector together to create real social change. With a portfolio of existing grants and new initiatives, you will play a key role in helping to coordinate and deliver our future grant-making.

This a remote role, with occasional travel into our offices in London (all expenses covered). The role will have opportunities to lead the design and improvement of grants management processes and systems, increase the automation of our ways of working and fully integrate grants management with Salesforce. The role will be responsible for ensuring regular updates on the progress of grant funded projects and gathering stories that demonstrate how LandAid’s support is making a difference to young people in extreme need.

The role will also have key responsibilities in the management of specific grant programmes ensuring they are designed and delivered in line with our strategic goals, our values and our commitment to the principles of open and trusted grant-making.

You will be the main point of contact for our charity partners, naturally supportive with a creative approach to problem-solving. An experienced administrator, highly organised, able to manage a busy workload with excellent analytical skills. Strong communication skills will help build effective and impactful relationships internally and externally.

Specific Responsibilities

1.      Support the design and implementation of effective end to end grants management processes, including those relating to application and selection processes; grant offer and payment processes; recording of documentation and data; and reporting and evaluation processes.

2.      Helping to streamline processes, make better use of technology and support a move away from heavy administrative processes, including leading data migration into Salesforce.  

3.      Manage the day to day relationship with our charity partners, providing a timely, friendly and helpful response to communications received via the grants inbox and other channels.

4.      Coordinate the life cycle of our grant programmes ensuring programme pipelines are updated, charities are informed of their applications process, and relevant databases are effectively managed. You’ll lead on the review and assessment of grant applications, making recommendations to our Grants & Impact Committee.

5.      Ensure that grant management and impact data is recorded effectively on Salesforce and corresponds with information held by the Finance team.

6.      Help charities to comply with data and information requirements where necessary.

7.      Manage all requests for payments, working with the Finance Team to ensure that necessary documentation is completed and processed correctly, and that payments are made in a timely fashion.

8.      Support the audit process by providing accurate information on both grants awarded from Restricted and Unrestricted Funds

9.       Work with our Fundraising and Partnerships team on joint initiatives, providing grants-based support, advice and information on relevant charity projects and opportunities.

10.  Lead the development and delivery of the annual LandAid and StreetSmart partnership, seeking to maximise the impact of grants in line with our strategic objectives.

11.  Be the responsible lead in the Grants Team for the Employability Programme grant stream.

12.  Work closely with the Head of Grants, Director of Comms and CEO to champion the voice and views of young people with lived experience of youth homelessness. Developing opportunities for meaningful coproduction in a safe and impactful way with a clear connection to LandAid’s governance. 

13.  Provide support on wider initiatives and requests for charity partnerships scoping out and researching relevant charities and projects, assessing their suitability.

14.  Work with the Communications and Marketing team to provide simple and insightful content about our grant programmes for internal and external communications, including our website and social media accounts.

15.  Be committed to best practice across the grant-making process, making suggestions for improvement and development (where appropriate) and being aware of good practice across the wider grant making sector.

16.  Assist in in drafting narrative reports and updates for our Grants and Impact Committee and our corporate partners.

17.  Be available to attend and help run LandAid events, and also events organised by our charity and third sector contacts, representing the work of LandAid as required.

General Responsibilities

Your principal general responsibilities are to:

1.      Be a committed and effective member of the LandAid team

2.      To take your own professional development seriously and continually look for opportunities to learn and improve what you do, and how you do it

3.      Adhere to our policies and procedures, and working confidently and enthusiastically within our values

4.      Carry out any roles and tasks required to support the Head of Grants and the priorities of the charity as requested by Head of Grants, including providing holiday cover as required.