About Us

Driven by a passion to solve the climate crisis, The Sunrise Project is a team of experienced change-makers, researchers and communications professionals with a mission to scale social movements to drive the global transition beyond fossil fuels. With affiliated programs and staff in North America,  Europe, Australia and Asia, we have developed a unique model of grant making and campaigning that supports networks of organisations to drive powerful change towards our mission. We have a dynamic and nimble organisational culture. We’re serious about supporting our people to thrive as we tackle the urgent climate challenge.  We believe that a diversity of experiences and perspectives will help us build stronger strategies, teams and movements. We strongly encourage First Nations people, people of colour, people living outside of cities, people living with disabilities and all people from diverse backgrounds to apply. We are continually working on becoming a better workplace for everyone.

About The Role
You will “own” the fundraising team’s Hubspot CRM-database, track and share funder deadlines to ensure that all proposals and grant reports are submitted on time, and create project timelines for each proposal or report due.

This role is critical to smooth operations of The Sunrise Project’s ambitious fundraising team. You will be joining a group of committed, supportive, fundraising professionals and be in regular communication with the finance team to help ensure that all proposal budgets and grant report spend downs are completed on time. 

As an organisation with significant future growth plans, the role requires flexibility, including an ability to keep track of multiple requests and new information, and to pivot quickly to take advantage of opportunities as they arise.

About You

You live for process, accuracy and punctuality! You've had experience managing a philanthropic or sales pipeline, and you want to put those skills to good use in helping to solve the climate crisis. You're extremely organised, comfortable with web-based CRM applications and understand the life-cycle of a contract. You're as happy to roll around in a spreadsheet of financials as you are supporting a partner with a query and you thrive when building strong relationships with internal and external stakeholders. You have an eye for detail, and are willing to take initiative to schedule and drive projects that make the process and workflows as smooth as possible for all involved. 

The role supports other members of the team who engage with funders, so ideally you’ll have some experience with philanthropy, fundraising, and/or grantmaking, or similar. 

You understand basic fundraising financials. 

Key Responsibilities

• Owns the use and maintenance of Hubspot, our data management system.

• Ensures that Hubspot is a valuable “source of truth” that guides fundraising operations and financial reporting.

• Supports others in using the Hubspot system by conducting mini trainings and answering user questions. 

• Collaborates with the fundraising and program teams to input data into Hubspot, ensuring data quality and timely updates.

• Creates and updates Hubspot reports on pending proposals, funder pipeline value, proposals and reports due, and other reports requested by team members.  

• Supports the Managing Director of Development to track pending proposals, pipeline value, and supports development of income projections. 

• Develops and maintains a calendar of due dates for grant proposals, renewals, grant agreements, and reports. 

• Creates timelines to guide delivery of proposals and reports and drives the team toward those deadlines. 

• Alerts the finance team to produce proposal budgets and report spend downs. 

• Contributes to organisation and team culture development, and to justice, equity, diversity and inclusion(JEDI) goals, by reflecting the vision, mission and values of The Sunrise Project 

Skills, knowledge and experience

• Hubspot (or similar CRM) super user / administrator experience.

• Demonstrated experience in working through a philanthropic or fundraising process, or alternatively a sales operations role.

• Clear, direct verbal and written communication skills with experience in roles that required building and maintaining relationships with stakeholders.

• Experience in producing and interpreting pipeline reports, managing data and supporting teams to translate information into action.
  Competency in database system administration.

• Advanced user of MS Office or Google suite for analysing, producing and communicating data.

• Collaborative working style with demonstrated ability to work with multiple stakeholders to a deadline.

• A passion for supporting action on climate change and a commitment to justice, equity, diversity, and inclusion.

Job requirements

• You must have full working rights for the United States.  The Sunrise Project Inc is unable to sponsor applicants for employment visas.

• Employment background checks are required.

• Intermittent travel domestically, rurally and internationally with advanced notice may be required.

• COVID-19 vaccinations may apply in accordance with local legislation and/or Sunrise policy

• Flexibility to adjust work hours to accommodate multiple time zones

How Sunrise supports its staff:

The Sunrise Project Inc. (Sunrise Inc.) is committed to creating a workplace that supports our staff to do their best work and develop professionally. We have the following in place to help us achieve that:

• 401(k) & employer match

• 100% employer paid health, vision and dental coverage

• Five weeks of vacation leave

• Paid Parental Leave that is gender-neutral & inclusive of all types of families, incl. Parental Return To Work & Keeping In Touch Program

• Life Leave (up to 40 days p.a. for significant personal reasons)

• Flexible Working Policy

• Floating public holidays (cultural leave)

• Employee Assistance Program

• VIDA - An AI tool to support your health and wellbeing.

• A range of generous Allowances:

• Workspace Benefits incl: Macbook & accessories, initial $2,000 for home workspace and IT equipment + $800 every 2 years + up to $75/mth phone/data/internet.

• Shared office support

• Regular all-org and team meetings & retreats

• Learning & Development Program incl. a professional development budget for you

• Coaching & manager support with regular 1:1 meetings

• Annual performance & development reviews with 360 feedback

• A co-developed work plan to ensure clarity on your role & key responsibilities

• We provide our staff with a voice on issues that concern them via consultation, eg JEDI caucuses, working groups, slack channels, surveys and meetings.