The Hansard Society is looking for a part-time Finance and Administration Officer to support a range of key functions, particularly finance and membership administration.

The role is equivalent to one day per week initially, but with the possibility of increasing the hours over time. There is considerable flexibility about how the hours are worked each week.  

This is a crucial time for our parliamentary democracy. There is growing concern about the constitutional balance of power between Parliament and the executive, standards in public life and worrying levels of public cynicism about politics and politicians. If you are interested in politics and think what Parliament does matters, then this is a great opportunity to put your administrative and organisational skills to work for a Society focused on making Parliament a more effective institution.

This is an ideal role for someone who is highly motivated, has previously worked in an administrative capacity, ideally with some exposure to finance, and who possesses good organisational skills and attention to detail. Supporting our business-critical functions, you can make a big impact on the effectiveness and efficiency of our organisation.

As our Finance and Administration Officer, here’s a taste of what you will do:

• Financial administration: Liaising with our accountants, you will oversee the processing of purchase and sales invoices, expense claims, and credit card reconciliation.  You will also process Statutory Instrument Tracker® and training contracts, invoices and subscription renewals, and help keep our CRM system up to date.

• Membership administration: You will process membership applications and renewals, respond to queries and ensure that our membership records are updated.

•  Office administration: You will liaise with our suppliers and our landlord, and generally help ensure the smooth running of the office. You will ensure our operational records, policies and procedures are kept up to date. Occasionally, we may need you to provide support for the Director and other staff, such as booking rooms and travel or ordering catering and supplies.

• Database administration: In addition to updating our CRM system, you will support colleagues in developing and updating our marketing database for our events and services (for example the Statutory Instrument Tracker® and procedural training programme).

To be successful in this role you will need to ensure prompt and accurate data input, be capable of investigating and resolving discrepancies, and meet crucial deadlines while also fostering positive working relationships both internally with colleagues and externally with customers and suppliers. The ability to multi-task and juggle priorities is essential.

Your skills and experience

You will be the right person for this job if:

• You have some experience of working in an administrative role, ideally with exposure to finance and/or membership related tasks.

• You are flexible and capable of working on your own initiative, with the ability to juggle priorities and work with minimal supervision.

• You have excellent organisational skills and an eye for detail.

• You have excellent verbal and written communication skills.

• You have exceptional people skills and are a collaborative team-player.

• You have excellent IT skills, being familiar with CRM systems and proficient in using Microsoft Office software, especially Excel. Experience of using Stripe, the online payment processing platform, would also be an advantage.

• You are a creative thinker and problem-solver with a 'can do' attitude.

• You appreciate our mission, have good political awareness, and can commit to the non-partisan values and ethos of the Hansard Society. 

Next steps

For full details about the role, the Hansard Society and the application process, please read the job information pack on our website.