Overall Purpose of the role

You will be providing administrative support to the Director, Music and Senior Manager(s), Music/Music Industry as well as other members of the wider national Music team.

Main day to day responsibilities

You will be providing administrative assistance to the Director, Music and Senior Manager(s), Music/Music Industry, servicing and event-managing internal and external business meetings (including meetings of the Music Growth Package Advisory Group) and co-ordinating administrative processes: collating and distributing agendas and papers, note-taking and following-up on actions, and providing support for cross-team working groups and other committees, as required.

You will provide personal assistance to the Director, Music, promoting optimal use of time by coordinating meetings and making travel arrangements and ensuring that the Director is well briefed in advance.

You will be undertaking research, gathering and disseminating information, and running administrative support systems for the team: including workload planning, supporting data collection and data reporting to inform decision making processes, and record filing and archiving in line with our policies.

You will be providing support to the team’s administrative procedures: responding to queries from applicants on music programmes, raising purchase orders and contracts, reviewing information on our finance and other relevant systems and processing payments as requested, as well as team communications and stakeholder management.

You will support the team’s role in assessment and grant management, liaising with the Senior Manager, Music Industry and the Investment Centre and facilitating decision meetings.

You will be the first point of contact for the national Music team, responding to queries and liaising with internal and external stakeholders, including setting up and coordinating on-line (and occasionally in person) meetings of our external Advisory Group.

You will combine your ability to plan and prioritise with a flexibility and curiosity to work beyond this area of work, on occasion contributing to areas outside of your daily responsibilities.

You will contribute to a positive working culture in the organisation by taking a proactive approach to learning, responding to change, inclusive practice, and environmental responsibility. ·

You will reflect the Nolan Principles of Public Life and the Arts Council's values with a commitment to equality, diversity, and inclusion.

Finally, you will contribute to the organisation’s commitment to diversity and its implications for the arts and culture, promoting a diversity perspective in all aspects of the post’s objectives and activities.

Key relationships

You will report to the Director, Music

The national Music team, working closely with the Director, Music and Senior Manager(s), Music/Music Industry to facilitate and help optimise team delivery.

Various internal stakeholders, including managing relationships and maintaining engagement with other Administrators across the organisation including those supporting members of Executive Board, Directors, and other senior leaders as required.

You will work with colleagues across Music team as well as with colleagues across the country and in the Investment Centre. 

What do I need to bring to the role?

Essential (Skills, Knowledge and Behaviours)

To succeed in this role, you will have experience of providing administrative and programme support, preferably in a similar role.

You will be highly organised, able to work with a high level of attention to detail and with the ability to prioritise and juggle multiple priorities. You will also be able to exercise effective judgement when managing conflicting tasks.

You will have excellent interpersonal and communication skills – speaking, listening and in writing – and the ability to communicate in a confident and engaging manner and influence individuals over whom there is no formal line-management relationship.

You must be numerate, have good research skills and the ability to interpret complex information.

You will also have a good understanding of our duty as a public body under current diversity legislation, the current diversity agenda and its relationship to arts and culture.

 You will contribute to a positive working culture in the organisation by taking a proactive approach to learning, responding to change, inclusive practice, and environmental responsibility. ·

You will reflect the Nolan Principles of Public Life and the Arts Council's values with a commitment to equality, diversity, and inclusion.

Desirable (Skills, Knowledge and Behaviours

Knowledge of the UK music industry, and/or an understanding of the music, cultural, or arts sectors.

Experience of monitoring budgets.

We are a Disability Confident Employer and we participate in the ‘Offer an Interview’ scheme, which means that we offer an interview to any disabled candidates who meet the essential criteria for the role they’re applying to, subject to the volume of applications received. Disabled candidates, those living with a long-term condition and/ or neurodivergent candidates may be eligible for this scheme.

Our Code of Ethics requires that employees of the Arts Council are not able to receive an Arts Council grant, investment or loan funding - either in person, as a member of a partnership, or for any organisation they own. There are also limitations on board or CEO positions employees can hold in organisations we fund. For more information on this, please talk to the recruiting manager or contact recruitment@artscouncil.org.uk

Interviews: (In person at the London office) 05 November