Summary

We are the public body that looks after England’s historic environment. We champion historic places, helping people understand, value and care for them.

Historic England have a fantastic opportunity for you to join us as our Programme Assistant, where you will provide the Programmes Department with support to deliver projects and initiatives. You will work closely with colleagues to provide meeting/administrative support, along with circulating agendas, notes and reports.

What you will be doing

Work closely with the Programme Officer Team Leader and Head of Programmes to:

Assist the delivery of programmes, projects and initiatives across Historic England (HE)’s portfolio of work.

Assist with administrative tasks relating to the monitoring and reporting of HE programmes and projects, coordinating responses from HE staff when appropriate.

Support shared inbox management and management of correspondence, including allocating and tracking actions with MS packages and MS Teams.

Organise and schedule a broad range of meetings, tours and visits.

Coordinate any business travel and accommodation arrangements as required.

Provide purchasing and invoicing administrative assistance - tracking budget/actions – using MS Excel spreadsheets, finance systems and liaising with Programme Managers and Heads of Major Projects from across the department.

Edit, collate and circulate regular and ad hoc reports.

Assist the management of programme MS Teams sites, digital filing and document control.

Organise programme and project board meetings, including drafting agendas, organising attendees, equipment, minuting and supporting the Programmes Department with progress against actions from the meetings.

Close liaison with other Administrative Assistants and Personal Assistants in the organisation.

Who we are looking for

• Proven administration experience

• Good attention to detail and accuracy

• Excellent communications skills both written and verbal

• Team Player

• Ability to work across multiple programmes and projects

• Highly organised and self-motivated

We are an equal opportunity employer which values diversity and inclusion. If you have a disability or neurodiversity, we would be happy to discuss reasonable adjustments to the job with you. Having just won the Gold Award from MIND, we also recognise the importance of a healthy work-life balance.

We are an inclusive employer and believe that flexible working options are for everyone. We want to make sure our working arrangements don’t prevent anyone from joining us because of their personal circumstances. We also want to provide you with the best balance in your home and work life that we can.

We are open to considering options including job sharing, part-time working, compressed hours working and different working locations, including hybrid working. Please visit our jobs pages or contact us to find out more.

Why work for Historic England

We offer a wide benefits package including a competitive pension scheme starting at 28% contributions, a generous 28 days holiday, corporate discounts, free entry into English Heritage sites across the country and development opportunities to ensure you achieve your goals.

We are committed to promoting equality of opportunity for everyone. Diversity helps us to perform better and attract more people to support our work. We welcome and encourage job applications from people of all backgrounds.

We particularly encourage applications from Black, Asian and Minority Ethnic candidates and candidates with disabilities as they are underrepresented within Historic England at this level.

Historic England want all of our candidates to shine in the recruitment process. Please tell us what we can do to make sure you can show us your very best self. You can contact us by email at recruitmentTeam@Historicengland.org.uk if you have any recruitment queries. 

To ensure a fair and inclusive recruitment process for everyone the use of AI or automated tools is not permitted.

Interview dates: 30th May 2024

Please follow the link for a full copy of the Job Description –

https://historicengland.org.uk/media/wm1f5xap/programme-assistant.odt