The Finance & Operations Officer is a key enabling role within The Runnymede Trust, supporting the effective day-to-day running of the organisation and working closely with the Director of Finance & Operations to ensure strong financial administration and operational coordination across the organisation.

The postholder will provide practical support across finance, administration, operations, and organisational systems, helping to ensure the organisation operates efficiently, accurately, and in line with organisational policies and procedures. The role combines core financial administration responsibilities with wider operational and administrative support, requiring someone who is highly organised, reliable, proactive, and comfortable managing a varied workload in a busy and collaborative environment.

The role will support core financial processes including invoice processing, reconciliations, financial record keeping, budget monitoring, and maintaining accurate financial systems, while also contributing to the smooth running of organisational administration, internal coordination, diary management, and office operations.

Working as part of the organisation’s enabling functions team, the Finance & Operations Officer will help ensure colleagues, projects, and organisational activities are well supported and that operational processes are delivered in a timely, collaborative, and effective way.

Key Responsibilities

●       Process purchase invoices, staff expenses, supplier payments, and other financial transactions in a timely and accurate manner.

●       Ensure organisational income is accurately recorded, reconciled, and allocated appropriately across budgets and funding streams.

●       Carry out regular bank reconciliations and support the maintenance of accurate financial records.

●       Process journals, reconcile accounts, and support month-end financial processes.

●       Support the Director of Finance & Operations with financial administration, reporting, audit preparation, and financial record management.

●       Work with managers and the Project Manager to monitor project budgets, expenditure, and financial tracking across organisational projects and grants.

●       Maintain organised financial documentation and filing systems in line with organisational and audit requirements.

●       Support the smooth day-to-day operational running of the organisation through effective administrative and organisational support.

●       Provide diary management and scheduling support for the CEO, including coordinating meetings, appointments, and organisational priorities.

●       Manage shared organisational inboxes, responding to or distributing enquiries appropriately and ensuring timely follow-up.

●       Support the coordination of meetings, internal events, and organisational activities including preparing documents, scheduling, and logistics.

●       Assist with office administration, facilities coordination, supplier liaison, and general operational support.

●       Ensure financial and administrative processes are delivered in line with organisational policies, procedures, and compliance requirements.

●       Maintain confidentiality and handle sensitive financial, organisational, and personnel information appropriately.

●       Contribute to a collaborative, inclusive, and values-led working culture aligned with Runnymede’s mission and ways of working.

Person Specification

Experience

●       Experience in a finance, operations, administration, or organisational support role, ideally within a charity, not-for-profit, public sector, or values-led organisation.

●       Experience of processing financial transactions, maintaining accurate financial records, and supporting day-to-day finance administration.

●       Experience of supporting organisational administration and coordination within a busy environment, with the ability to manage multiple priorities effectively.

●       Experience of working with finance systems, spreadsheets, databases, and organisational administration systems.

●       Experience of working collaboratively within a small team environment and providing flexible support across organisational functions.

●       Part-qualified accountant, studying towards an accounting qualification, or equivalent finance experience gained through practice.

Skills

●       Organisational and administrative skills with attention to detail.

●       Ability to manage multiple tasks, prioritise effectively, and work accurately under pressure.

●       Numerical and financial administration skills.

●       Interpersonal and communication skills, with the ability to work collaboratively and professionally with colleagues and external contacts.

●       IT skills, including Microsoft Office and experience using finance or CRM systems.

●       Ability to work proactively, reliably, and independently while managing competing priorities.

●       Ability to maintain confidentiality and handle sensitive information appropriately.

Knowledge & Understanding

●       Understanding of good financial administration and operational processes.

●       Understanding of the importance of effective organisational systems, coordination, and administrative support within a small organisation, ideally a charity.

●       Commitment to racial justice and alignment with Runnymede’s mission, values, and anti-racist approach.

●       Commitment to collaborative, inclusive, and values-led ways of working.