Job purpose 

The procurement and contracts manager will support and deliver robust, efficient procurement across UKAD. The post holder will ensure the central UKAD contracts database is accurate. The post holder will work to ensure procurement processes are clear and adhered to. 

Job facts and figures 

• UKAD has an annual income of approximately £12m, procurement spend of approximately £8m,  80 office staff and 250 field workers  

• Responsible for the management, development and motivation of the Business Services Administrator 

Key result areas 

• Provide advice, guidance and support to UKAD’s Directorates and staff on procurement regulations, processes and practices 

• Support the planning of procurement activity and development of processes, including compliance to relevant regulations and controls 

• Assist managers with specific activities to support efficient procurement such as reviewing and drafting of business cases, contract specifications, and other  documentation 

• Manage key documentation ensuring contracts are correctly authorised and retained in accordance with organisational requirements 

• Manage the UKAD central contracts database ensuring data is correct, recorded consistently, accessible and up to date 

• Undertake analysis and reporting to provide insightful management information to inform decision making 

• Track activities against contracts escalating any anomalies and take corrective action as needed 

• Provide management information on the database status as required 

• Update and maintain procurement pages on the Hub in order to update and provide information to UKAD users 

• Support the development of training material on contract management and support the delivery of this across UKAD 

• Lead process to obtain corporate ethical mark, embed within UKAD and maintain 

• Oversight of Business Services Administrator 

Key internal and external contacts 

• UKAD Staff 

• UKAD Chief Operating Officer 

• External legal counsel 

• Crown Commercial Service and other procurement framework providers 

• Suppliers 

Person specification 

Qualifications/experience/knowledge 

• MCIPS qualification 

• Demonstrable experience working at a senior level with a proven background in procurement and contracts management, ideally in the public sector 

• Well-developed management skills, including establishing relevant relationships 

• Demonstrable experience in providing consistent and accurate procurement advice and guidance 

• Demonstrable knowledge of UK procurement legislation, best practice and emerging issues 

Skills 

• Ability to build and sustain relationships with a network of key people internally and externally 

• A creative approach to work; the ability to develop innovative solutions and use initiative in problem solving 

• Excellent interpersonal, negotiation and communication skills 

• Excellent team-working skills  

• Strong organisational and prioritising skills and the ability to handle a variety of tasks simultaneously (combining hands-on and managerial work) 

• Ability to work in a fast-paced, unpredictable and demanding environment with shifting priorities 

• Demonstrable people management experience 

• Commitment to supporting UKAD’s values 

Additional information 

Working hours are 18 hours a week although flexibility is required in order to ensure core objectives are achieved. 

This job specification should not be regarded as exclusive or exhaustive.  It is intended as an outline indication of the areas of activity and will be amended in light of the changing needs of the organisation