Funding Operations Contractor - Fixed Term

Luminate

  • Team: Finance & Operations
  • Location: London
  • Closing: 12:00am, 4th Jun 2022 BST

Job Description

ROLE

Luminate is seeking a collaborative and solutions-oriented Funding Operations Contractor for a fixed six-month period beginning July 2022.

 THE OPPORTUNITY 

With visibility across the whole of Luminate’s portfolio, we are seeking a dynamic individual to help shape and manage the organisation’s funding processes, including how funding decisions are made and documented, and to support efforts to make processes more equitable and efficient. The ideal candidate will be service-oriented, have strong organisational skills and excellent attention to detail, and the ability to prioritise multiple tasks successfully.  

TEAM 

As a member of Luminate’s Funding Operations team, you will work independently and in close collaboration with finance, legal, grants management, and programmatic teams. This role will be based in London and report to the Funding Operations Manager.  

RESPONSIBILITIES

Funding Process 

  • Manage the internal funding process and grants management platform (Salesforce) with support from external contractor. 

  • Serve as an internal approver, including but not limited to final review of funding opportunities and the associated payments. 

  • Manage the portfolio reporting platform and respond to partner needs. 

  • Maintain the Funding Operations Handbook and intranet page, ensuring information and guidance is up to date and accurate. 

  • Support identification of funding and operational process gaps and develop appropriate solutions to resolve them. 

  • Respond to ad-hoc requests from both programmatic and operational teams. 

 Reporting 

  • Assist in maintaining the databases and dashboards used for budget management and reporting throughout the organisation using Power BI and similar tools. 

  • Contribute to quarterly and ad hoc financial and operational reporting to the Leadership Team and Board. 

Risk Management 

  • Serve on Luminate’s Risk Management Team in an administrative role to take minutes, track risks, and support internal processes related to risk management. 

  • Support the implementation of Luminate’s new risk appetite statement and annual enterprise risk assessment. 

Special Projects 

  • Work on Special Projects related to funding, due diligence process and portfolio management. These might include: 

    • Conducting research on best practices  related to Diversity, Equity, Inclusion and Justice due diligence for funding recipients. 

    • Developing and supporting the roll out of a data management system to support our Learning & Impact team.

EXPERIENCE AND SKILLS

Note: we view this section as a guide, not a checklist. We encourage you to apply even if you don’t satisfy every single bullet on this list. 

The ideal candidate is aligned with Luminate's values, including Luminate's diversity policy

  • Proven track record of managing complex and competing deadlines, and the ability to exercise good judgement prioritizing tasks.  

  • Strong project management skills, including working with complex projects across multiple geographies and time zones. 

  • Excellent written and verbal communication skills; ability to create relationships and work collaboratively with staff at all levels to execute duties. 

  • Strong interpersonal skills and consideration for team dynamics -- with the goals of supporting a positive work culture. 

  • Experience with Salesforce or another CRM or grants management platform and familiarity with process management. 

  • High comfort and proficiency with Microsoft Office suite (preferably in a Mac environment). Familiarity with Power Bi is a plus. 

  • Desire to take ownership of new projects and responsibilities as they arise.   

The following attributes are highly desirable but not essential: 

  • Experience working in organisations with international offices. 

ABOUT LUMINATE

Luminate is a global philanthropic organisation focused on empowering people and institutions to work together to build just and fair societies. We work with our partners to ensure that everyone has the opportunity to participate in and to shape the issues affecting their societies, and to make those in positions of power more responsive and accountable.

IMPORTANT INFORMATION YOU SHOULD KNOW

Luminate believes that diversity and inclusion make us more successful in our work, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression, or any other basis protected by local, state, or national law.

Applications are due by midnight (BST) Friday, 3 June 2022. 

Removing bias from the hiring process

  • Your application will be anonymously reviewed by our hiring team to ensure fairness
  • You’ll need a CV/résumé, but it’ll only be considered if you score well on the anonymous review

Start your de-biased application

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Removing bias from the hiring process

  • Your application will be anonymously reviewed by our hiring team to ensure fairness
  • You’ll need a CV/résumé, but it’ll only be considered if you score well on the anonymous review

Start your de-biased application