About Into Film  

Into Film is the UK’s leading charity for film in education and the community. We provide screen industry careers information and advice, support young filmmakers, and bring the power of moving image storytelling into classroom teaching. We also run the annual Into Film Festival which enables more than 400,000 pupils to visit the cinema for free, and the Into Film Awards - the UK’s leading showcase for young filmmaking talent. The core Into Film programme is free for UK state schools, colleges and other youth settings, thanks to support from the BFI, awarding National Lottery funding, and through other key funders including Cinema First and Northern Ireland Screen.  

We work hard to live and breathe our values and strive to be an impactful, inclusive and inspirational organisation. We are fully committed to providing an inclusive, active listening culture that respects difference, in which staff are happy and proud to create a programme for the diverse society we work with.  

Into Film operates a hybrid working policy with offices in London, Cardiff, Belfast, Edinburgh and Salford. We are open to flexible working and offer staff a health plan.   

Role Summary  

To provide administrative and operational support for Into Film’s Filmmaking programme, including the BFI-funded Young Creatives programme and our Every Child a Filmmaker initiative.  This role supports the wider programme’s operational delivery by handling organisational tasks and assisting with specific activities, ensuring smooth running of projects in collaboration with the Filmmaking Coordinator, Filmmaking Lead and wider team. 

Main Responsibilities: 

• Be part of the matrix project team supporting filmmaking activity across the organisation, working under the Filmmaking lead, Filmmaking Coordinator, and Joint Head of Programmes, to implement the delivery plan for Filmmaking. 

• Provide administrative support for the delivery of filmmaking projects, focusing on scheduling, tracking, updating documentation, and reporting. 

• Assist in the coordination of partnerships with informal youth groups to help stimulate and incentivise filmmaking activities, ensuring accurate documentation and tracking of partnerships. 

• Support resource development by assisting in the creation and maintenance of filmmaking resources, including assisting with logistical arrangements for teacher training events, competitions, and courses. 

• Collaborate with the Marcomms team to assist in promoting the filmmaking offer across all communication channels, including providing organisational support for social media campaigns. 

• Provide support particularly to the judging process, for Film of the Month (or similar) ‘always on’ competitions, partnership and themed competitions and the Into Film Awards. 

• Maintain the CRM database of filmmaking organisations across the UK, ensuring data is accurate and up to date. 

• As additional funding allows, research and reach out to underrepresented and underserved young people through organisations (including schools) to match with experienced filmmaking practitioners to deliver projects. 

• Assist with data collection and evaluation for reporting to funders by ensuring accurate data input and collection from relevant stakeholders. Maintain content on the Filmmaking ‘Hub’ pages (one for educators one for young people) on IF.org to keep them fresh, relevant and up to date.  

• Support the production of an annual filmmaking showreel highlighting a range of diverse, representative stories.  

• Add youth made films to Into Film+ streaming service, Into Film Shorts YouTube channel, other online platforms and submit films to appropriate international youth film festivals.  

General Responsibilities:   

• Commitment to quality internally and in all dealings with the public, members, educators, children and young people, partners, funders, supporters etc.  

• Contribute to the regular monitoring and evaluation of Into Film’s filmmaking work by assisting with data and administrative tasks. 

• Commitment to equality of opportunity in line with Into Film’s Equal Opportunities Policy. 

• Any other reasonable duties assigned by Into Film. 

  Person Specification: Essential  

• Strong administration and operational skills 

• Strong communication skills 

• Awareness and understanding of the filmmaking process  

• Experience of cross-team working 

• An understanding of managing competitions for young people  

• Ability to build good relationships with partners  

• Familiarity with the Microsoft Office 365 

• Awareness and understanding of CRM systems   

Desirable  

• A love of film 

• Interest and knowledge of moving image content sharing and creation for young people 

All employees regularly working with children and member data are required to undertake and maintain enhanced DBS clearance (and/or Access NI check or Disclosure Scotland check, depending on working location), acquired at Into Film’s expense; employment is dependent upon this.  

Existing Into Film benefits:

• Annual Leave – 28 days (pro-rata), including 3 days to cover office closure between Christmas and New Year plus

• Pension – matched up to 5% of salary (Scottish Widows)

• Support for professional qualifications – money towards courses and/or study days, if relevant to role

• Interest-free non-essential study loans

• Interest-free bike/scooter/travelcard loan

• Career break – up to 4 weeks unpaid leave, after 2 years’ service (at your managers’ discretion)

• Employee Assistance Programme (EAP) – 24/7 confidential advice and guidance (more details on HAL, search for “EAP”)

• Flexible working – all applications considered, but any decision will be at the discretion of Into Film

• Enhanced parental leave

• Childcare vouchers

• Free eye test & contribution to glasses

• BenefitHub portal- all benefits to be accessed through a new online portal (https://intofilm.benefithub.com/#)

• Long service holiday award– after 3 years at Into Film, staff will get one extra days’ holiday for each additional year worked, with the total entitlement capped at 35 days, i.e. on your 4th anniversary at Into Film you will get an extra days leave; on your 5th anniversary, your entitlement will go up by another day to 30 days.

• Simplyhealth - health insurance