Team Administrator

the Clothworkers' Foundation

  • Team: The Clothworkers' Foundation
  • Salary: £30K-32K
  • Location: Hybrid, with at least 2 days a week in our City of London office
  • Closing: 12:00pm, 24th Jun 2022 BST

Job Description

Job purpose

 Working in a team of seven and reporting to the Grants Manager, you will contribute to the effective and efficient running of  The Clothworkers’ Foundation, including its grant-making. You will assist members of the Foundation team by providing administrative support whilst managing your own workload.

 

Main responsibilities:

 Supporting grant administration

  • Processing grant applications on the GIFTS Online database, including screening applications against guidelines and identifying eligible applications

  • Administering the acknowledgement and refusals process

  • Administering the grant payment process

  • Maintaining accurate grant records on the GIFTs database

 Supporting decision-making and governance

  • Scheduling Board and Committee meetings and managing members’ attendance at face-to-face and virtual meetings

  • Preparing and distributing agendas and papers electronically for Board and Committee meetings

  • Minuting Board and Committee meetings, with support from other team members

  • Tracking our grant-making spend across the year

Supporting communications

  • Acting as first point of contact for Foundation correspondence, and conducting routine correspondence

  • Updating the Foundation website

  • Managing grants-related events

 Other duties

  • Scheduling team and external meetings

  • Booking courses, events, and travel

  • Maintaining records of departmental expenditure

  • Collaboration with colleagues across The Clothworkers’ Company, including attendance at Company events.

  • Liaising with third parties such as suppliers

  • Performing such other tasks as reasonably required by the Grants Team.

 

Person Specification

Experience

Essential

  • At least two years working in administrative roles

  • Experience managing a varied workload and a range of deadlines

  • Experience of working as part of a team and contributing to achieving team goals and decisions

 Desirable

  • Experience working at grant-making or other social sector organisation

  • Experience supporting a team across several functions

  • Experience supporting ‘customer’-focussed processes to deliver an excellent service

  • Experience in scheduling and supporting meetings, including Board meetings.

 Skills

 Essential

  • Highly proficient using MS Office applications – particularly Outlook, Word, Excel

  • Experienced in using CRM packages to manage, distribute, and update work

  • Experienced in Zoom and MS Teams set-up for virtual/hybrid meetings

  • Strong communication and interpersonal skills

 Desirable

  •  Experienced in using the Blackbaud Grant Making (GIFTS) CRM

  • Experienced in using Board Intelligence software to upload and manage papers

 Personal Attributes

  •  Highly organised and methodical approach to managing workload, including competing deadlines

  • Flexible and collegiate attitude to working across a team, and supporting colleagues where needed

  • Proactive in spotting opportunities to optimise our processes and raising these with colleagues

  • Commitment to The Clothworkers’ Foundation mission and values: equitable, adaptive, enabling and collaborative

Removing bias from the hiring process

  • Your application will be anonymously reviewed by our hiring team to ensure fairness
  • You won't need a CV to apply to this job

Applications closed Fri 24th Jun 2022

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Removing bias from the hiring process

  • Your application will be anonymously reviewed by our hiring team to ensure fairness
  • You won't need a CV to apply to this job

Start your de-biased application