Job purpose

 Working in a team of seven and reporting to the Grants Manager, you will contribute to the effective and efficient running of  The Clothworkers’ Foundation, including its grant-making. You will assist members of the Foundation team by providing administrative support whilst managing your own workload.

Main responsibilities:

 Supporting grant administration

• Processing grant applications on the Blackbaud Grantmaking CRM database, including screening applications against guidelines and identifying eligible applications

• Administering the acknowledgement and refusals process

• Administering the grant payment process

• Maintaining accurate grant records on the database

 Supporting decision-making and governance

• Scheduling Board and Committee meetings and managing members’ attendance at face-to-face and virtual meetings

• Preparing and distributing agendas and papers electronically for Board and Committee meetings

• Minuting Board and Committee meetings, with support from other team members

• Tracking our grant-making spend across the year

Supporting communications

• Acting as first point of contact for Foundation correspondence, and conducting routine correspondence

• Updating the Foundation website

• Managing grants-related events

 Other duties

• Scheduling team and external meetings

• Booking courses, events, and travel

• Maintaining records of departmental expenditure

• Collaboration with colleagues across The Clothworkers’ Company, including attendance at Company events.

• Liaising with third parties such as suppliers

• Performing such other tasks as reasonably required by the Grants Team.

Person Specification

Experience

Essential

• At least two years working in administrative roles

• Experience managing a varied workload and a range of deadlines

• Experience of working as part of a team and contributing to achieving team goals and decisions

 Desirable

• Experience working at grant-making or other social sector organisation

• Experience supporting a team across several functions

• Experience supporting ‘customer’-focussed processes to deliver an excellent service

• Experience in scheduling and supporting meetings, including Board meetings.

 Skills

 Essential

• Highly proficient using MS Office applications – particularly Outlook, Word, Excel

• Experienced in using CRM packages to manage, distribute, and update work

• Experienced in Zoom and MS Teams set-up for virtual/hybrid meetings

• Strong communication and interpersonal skills

 Desirable

•  Experienced in using the Blackbaud Grantmaking CRM

• Experienced in using Board Intelligence software to upload and manage papers

 Personal Attributes

•  Highly organised and methodical approach to managing workload, including competing deadlines

• Flexible and collegiate attitude to working across a team, and supporting colleagues where needed

• Proactive in spotting opportunities to optimise our processes and raising these with colleagues

• Commitment to The Clothworkers’ Foundation mission and values: equitable, adaptive, enabling and collaborative