The purpose of the role is to be responsible for the day-to-day financial management of the Smallwood Trust. This will include financial analysis, preparing budgets and compiling financial reports. You will provide support to the Chief Executive and Finance Director, enabling them to make informed operational, financial and strategic decisions. The role will also work closely with the Head of Programmes and the Operations Manager to ensure robust grant payment and financial monitoring systems are in place. Please visit here for the full job pack.

You will be joining us at an exciting time in our 135-year history. Over the last five years we have awarded almost £11 million and tripled our grant expenditure from £1.4m in 2019 to £4.5m in 2020. We have supported over 40,000 women and over the next three years the Board have agreed to make additional funds available from our investments to meet demand and deliver our new Strategic Plan 2022 – 2024.

For the full job description please visit:

Duties and Key responsibilities

Financial management

• In consultation with the Chief Executive and Finance Director, ensure that the annual budget is drafted, presented and approved by the Board

• Financial management of the Trust - managing organisational budgets, project budgets, bank accounts, fundraising income and expenditure

• Making payments to suppliers and delivery partners (grant holders)

• Produce monthly management accounts and report any variances to the Chief Executive and Finance Director

• Reviewing and abiding by all financial management procedures

• In consultation with the Chief Executive and Finance Director submission of statutory returns to the Charity Commission, Companies House and HMRC

Cash flow management and reporting

• In consultation with the Chief Executive and Finance Director, ensure that the annual budget is drafted, presented and approved by the Board

• Financial management of the Trust - managing organisational budgets, project budgets, bank accounts, fundraising income and expenditure

• Making payments to suppliers and delivery partners (grant-holders)

• Produce monthly management accounts and report any variances to the Chief Executive and Finance Director

• Reviewing and abiding by all financial management procedures

• In consultation with the Chief Executive and Finance Director submission of statutory returns to the Charity Commission, Companies House and HMRC

• Cash flow management and reporting

Financial information

• Recording all financial transactions on Xero and other financial software, including bank, petty cash and credit/charge card transactions

• Maintain online bank accounts

• Ensure all transactions are allocated to correct budget lines

• Remain up to date on new technologies and processes in relation to financial management

• Working with the Operations Manager to ensure that financial information is backed up securely and stored safely

• Continual development of management information to provide insight to the Trust’s activities and performance

• Providing high quality financial analysis to support grant decision making processes

• Oversee and liaise with external payroll provider to ensure accuracy to employees and HMRC

• Support the Chief Executive and other staff members in relation to the financial aspects of external funding bids and reporting back to external funders

Support, develop and improve processes

• Review and ensure good financial procedures, controls and policies are in place across the whole organisation

• Support the Smallwood Programmes Team to undertake financial and risk assessments of grant applications to the Trust

• Work with the Head of Programmes and Head of Impact and Learning to develop good practice guidance on financial management for the benefit of our delivery partners

• Work with the Head of Programmes and Head of Impact and Learning to monitor grants expenditure from individual organisations and projects

Resources

• Support the CEO with management of the HR function

• Work with the Head of Programmes and Operations Manager on the development and co-ordination of database and other office infrastructure requirements as and when required

• Work with the Management Team to contribute to plans for capability building internally and with externally delivery partners where appropriate

General

• Represent and be an ambassador for the Trust

• Work to support the mission and values of the Trust

• Be flexible and carry out any other associated duties that may arise, develop or be assigned within the broad remit of the position

• Support and promote the Trust’s equity, diversity and inclusion polices and processes

• Work collaboratively with others

• Adhere to all Trust policies including safeguarding and data protection

• Treat with confidentiality any personal, private or sensitive information about individual organisations, staff, partners

Person specification

Experience

• Significant experience of managing financial services and reporting to a Management Team

• Maintaining financial records, budgeting and producing management accounts and reports

• Financial modelling, monitoring, analysing and interpreting data

• Supporting a Chief Executive and/or leadership teams with financial analysis and recommendations

Skills

• Adopting a solution-focused approach, making decisions effectively and timely

• Able to manage own time/workload efficiently in order to prioritise and meet deadlines

• Strong analytical skills and ability to process high volumes of information accurately

• Time management skills with the ability to organise and manage a busy workload

• Strong organisational skills with excellent attention to detail

• Strong Microsoft office skills, advanced excel preferred, numeracy and database skills and use of accounting software eg. Xero

• Ability to support the implementation of new processes and systems including HR and databases

• Able to communicate appropriately to ensure finances are understandable across the organisation

• Adaptability and flexibility to take on tasks such as providing support to the Grants Team in reviewing financial information from grant applicants

Knowledge

• Accounting qualification: A chartered accountant eg. part qualified CIMA or ACCA or fully qualified AAT

• Evidence of continuing professional development for example: charity finance, management and leadership

• Financial systems and processes, including payroll, pensions etc

• Regulatory requirements relating to charity finance and SORP requirements, Companies House and GDPR