The Role

We are looking for a talented and proactive individual to take on the role of Executive Assistant to CEO & Governance Manager, who will help us achieve our organisational objectives by delivering high-level support to our Chief Executive Officer (CEO) and Board of Trustees.

We encourage applications from candidates on both a part time (4 days) and full time basis.

What you’ll do:

·       Provide proactive executive support to the CEO including day-to-day diary management, responding to emails and other communications, organising travel and similar. You will also managing the smooth running of our action focused Senior Leadership Team, setting agendas, capturing actions and similar.

·       Be a point of contact for the CEO’s key strategic partners (i.e. the Greater London Authority, London Councils and Sport England). Maintaining records of meetings, personnel changes and similar within our Customer Relationship Management (CRM) system on behalf of the CEO.

·       Assist the CEO, and other senior staff, with internal and external communications, ensuring they are well-prepared for meetings and engagements. Includes responding to opportunities, drafting briefs, creating presentations and speaking notes.

·       Provide secretariat to the Board and all Sub Committees, managing the delivery of the annual governance cycle and acting as the primary point of contact for the Chair and Board of Trustees.

·       Administer and champion the online Board portal (BoardEffect) uploading Board papers, adding documents to the library and maintaining records. Providing other governance related support as required.

·       Build excellent working relationships with the SLT, Finance, People & Governance Team and other colleagues across the organisation to support the work of our CEO and Board and promote collaboration and cooperation across teams.

Who you are:

·       You have excellent organisational skills; to manage multiple and sometimes competing demands, to prioritise and meet deadlines often under pressure, with the ability to understand and anticipate needs to ensure appropriate outcomes.

·       You are able to work confidently and professionally at a senior level and interact with Board members

·       You have strong interpersonal skills, a confident communicator, adept at building effective relationships with a range of internal and external stakeholders.

·       You understand the nature of a CEO's work, have sound judgement and are able to exercise tact and sensitivity with due regard for confidentiality and organisational priorities.

·       You have advanced administrative skills; including setting agendas, collating and disseminating papers, creating accurate minutes, maintaining action registers and ensuring actions are followed up.

·       Advanced Microsoft suite skills including Outlook, 365, Word and PowerPoint. Board portal and Adobe Acrobat skills are also desirable but training will be provided.

·       You have practical knowledge of how Boards operate, preferably gained in a charity or similar environment, which includes the annual governance cycle.  

·       You have lived experience of day-to-day life in London.