Job Purpose:

This is a pivotal role supporting our Senior Leadership Team in the effective execution of our diverse portfolio of projects, with a focus on Power to Prosper. Your responsibilities will encompass coordinating project activities, maintaining meticulous project documentation, and fostering seamless communication among team members and external stakeholders.  Additionally, your role will extend to scheduling and organising meetings, maintaining clear records, and aiding in the overall organisation of project tasks. 

You will ensure that our project timelines and deliverables are met, providing administrative support throughout the project lifecycle. Your attention to detail and organisation skills will be essential in maintaining schedules, tracking progress and addressing logistical challenges that may arise. 

Responsibilities and Main Duties:

Administrative Support & Day-to-Day Operations

• Monitor and update ongoing project plans in alignment with organisational goals.

• Schedule events and meetings, ensuring seamless coordination.

• Prepare, record, and circulate meeting agendas and papers, ensuring all participants are well-informed and prepared.

• Maintain our CRM and keep records up to date for efficient data management.

• Support the transformation of work plans into project plans using project management systems (Asana).

• Provide financial administrative support including arranging invoices, payments, and vouchers.

• Respond to day-to-day inquiries through the website, ensuring timely and accurate information.

Meetings & Events Administration:

• Organise meetings and steering groups, including the preparation of materials and logistics (booking rooms, ensuring equipment availability, and managing refreshments).

• Take detailed minutes during meetings, capturing key discussions, decisions, and action items.

Collaborative Work & Stakeholder Relationships:

• Develop and maintain positive working relationships with internal and external stakeholders.

• Support stakeholders/colleagues by proactively finding solutions for problems presented and work independently to find resolution, recognising when escalation is required.

General Support:

• Offer general assistance across projects and initiatives to contribute to overall organisational effectiveness.

• Assist with ad-hoc tasks to maintain operational efficiency and support team members as required.

Interview Schedule

Candidates will hear back about their application status by 3rd of April, and interviews for shortlisted candidates will be conducted on three dates: 9th, 10th, and 11th of April.