About TAF

TAF is a regional climate agency that invests in low-carbon solutions for the Greater Toronto and Hamilton Area (GTHA) and helps scale them up for broad implementation. We are experienced leaders and collaborate with stakeholders in the private, public and non-profit sectors who have ideas and opportunities for reducing carbon emissions. We advance the most promising concepts by investing, providing grants, influencing policies and running programs. We’re particularly interested in ideas that offer benefits beyond carbon reduction such as improving people’s health, creating new jobs, boosting urban resiliency, and contributing to a fairer society. TAF is a proud member of the Low Carbon Cities Canada (LC3) network.

For the GTHA to be carbon neutral by 2050, much needs to be done, and quickly. TAF staff are focused on enabling the acceleration and scale-up of low-carbon solutions so that we reach that goal. We’re on the leading edge of urban climate change solutions and our work makes a tangible difference. We build meaningful relationships with all kinds of stakeholders – from thought leaders advancing concepts to the people who implement change on the ground. Join our dedicated and collaborative team to contribute to the value and impact of our work.

Applying to work at TAF

We know that strong candidates bring a range of experiences that may not line up perfectly with every requirement. If this role excites you and you believe you’d be a great fit, we encourage you to apply.

Indigenous applicants are encouraged to apply.

Our application process includes a few short job‑related questions through a platform that anonymizes responses so we can focus on skills and approach rather than on-paper credentials. If you require accommodations at any stage of the process, please contact jobs@taf.ca.

This posting reflects an existing vacancy. We use limited AI‑enabled tools to help organize applications and to screen for AI‑generated content, but human reviewers read and assess all submissions and make every hiring decision.

About TAF’s Procurement and Operations Manager

The Operations team plays a critical role in enabling TAF’s programs and partnerships by ensuring staff can access the right expertise, services, and tools to deliver impact.

Reporting to the Senior Manager, People & Operations, you’ll lead procurement practices across the organization and strengthen internal operational systems. You’ll act as a trusted advisor to teams, helping translate project needs into clear scopes of work, effective procurement strategies, and strong vendor relationships.

This role also provides dedicated procurement leadership to TAF’s Retrofit Program, supporting complex, high-impact projects in a rapidly evolving market.

We’re looking for someone who is detail-oriented, collaborative, and strategic, with a passion for building clear, effective systems and processes. If you enjoy working across teams, managing complexity and relationships, and improving how organizations operate, we’d love to hear from you.

What you’ll do:

Procurement leadership & delivery

• Lead end-to-end procurement processes, from scoping through vendor selection and contracting

• Advise teams on procurement approaches that balance project goals, efficiency, market context, and compliance requirements

• Develop clear, high-quality procurement documents (e.g., RFPs, RFQs, scopes of work)

• Manage supplier pipelines, vendor communications, and evaluation processes

• Draft and oversee contracts, supporting strong vendor relationships across the lifecycle

• Embed social and low-carbon procurement practices into TAF’s work

Systems, compliance & continuous improvement

• Design and improve procurement tools, templates, and processes to enhance clarity and consistency

• Ensure compliance with organizational and public-sector procurement requirements

• Monitor changes in policy or regulations and translate them into internal practices

• Track procurement data to identify trends, risks, and opportunities for improvement

• Build internal capacity through guidance, tools, and training

Operations & organizational systems

• Improve internal operational workflows in collaboration with the Operations team

• Support strong information management and documentation practices

• Oversee operational service agreements with external vendors

• Contribute to budgeting and forecasting for procurement and operations

• Work closely with Finance to align procurement and financial processes

Knowledge, skills and abilities we’re looking for:

Skills:

Essential to have:

• Written communication: Ability to create clear, structured documents such as RFPs, scopes of work, and briefing materials

• Analytical thinking: Strong ability to assess needs, evaluate proposals, and make sound recommendations

• Interpersonal communication & influence: Skilled at advising teams, facilitating discussions, and building alignment

• Relationship management: Ability to build strong, trust-based relationships with internal and external partners

• Attention to detail & compliance: Ensures accuracy, documentation quality, and audit readiness

• Time and priority management: Able to manage multiple priorities in a dynamic environment

• Digital & systems literacy: Comfortable using and improving tools and systems to support efficient workflows

Helpful to have:

• Financial acumen related to budgeting and procurement decisions

• Continuous improvement and systems thinking

Experience & Qualifications:

Essential to have:

• Post-secondary education in business, supply chain, operations, or a related field—or equivalent experience

• At least 5 years of progressive and relevant experience in procurement, operations, or a related role

• Experience supporting or leading procurement processes in a complex organization

Helpful to have:

• Experience with public-sector procurement frameworks (e.g., Broader Public Sector guidelines)

• Experience with construction, infrastructure, or building-related procurement

• Experience developing contracts and managing vendor relationships

• Familiarity with procurement and contract management systems

What we offer:

The starting annual salary range for this role is $92,000 to $96,500. We use an established pay grid and follow a consistent an equitable approach to compensation to ensure fairness across our team and equal pay for equal work. Candidates whose experience and qualifications exceed the listed requirements may be offered a starting salary at the higher end of the posted range.

Beyond salary, TAF offers rewards that support your well-being and success:

• Other cash compensation

  • Home office setup support.

  • $1,040 stipend ($40 bi-weekly) to support cellphone and internet costs.

• Paid time off:

  • 15 vacation days per year to start.

  • Up to 15 personal leave days per year for your well-being, including physical and mental health, family responsibilities, cultural observances, and important appointments.

  • TAF-wide office closures on 14 City-designated and statutory holidays (includes Easter Monday, National Day for Truth and Reconciliation, and Remembrance Day), plus a winter break between Boxing Day and New Years’ Day (3 business days).

• Health & wellness benefits (begins after completion of three-month probationary period):

  • Comprehensive, employer-paid extended health, vision, and dental coverage for you and your dependants.

  • Employer-paid life insurance with optional enhanced coverage.

  • Employee-paid long term disability insurance with optional enhanced coverage.

  • Confidential access to an Employee Assistance Program (EAP) for mental health and well-being support and resources.

• Professional development support

  • Access financial support and paid time off to pursue relevant learning and professional development opportunities.

  • Engage in team-wide training sessions and learning opportunities that support professional development and personal growth.

Why you’ll love being a part of the TAF team:

• Hybrid, flexible work model:

  • Spend an average of two days per week in our downtown Toronto office, making the most of in-person time to connect with your team, solve problems together, and build shared understanding.

  • Work from your virtual office – whether that’s your home or another quiet, reliable space – on days that you’re not in the TAF office.

  • Follow a regular Monday to Friday, 9am – 5pm schedule, with flexibility to adjust hours in consultation with your supervisor to support personal needs and responsibilities

  • Occasional travel-based remote work is possible, within limits that support fairness and ensure team coverage.

• Purpose-driven work:

  • Contribute directly to reducing carbon emissions, improving public health, creating green jobs, boosting urban resiliency, and advancing social equity in the GTHA.

  • Gain direct exposure and opportunity to advance climate action with partners and stakeholders across sectors and municipalities in the GTHA.

• Impact & inclusion:

  • Contribute to the future direction of TAF by having a voice in annual and strategic planning processes.

  • Work in an environment that values openness and inclusivity, supported by a staff-led Equity, Diversity and Inclusion (EDI) Working Group.

  • Participate in staff socials and lunches, picnics, and many other activities.

Application process:

Click the yellow “Apply” button at the top right of this page. You’ll upload your résumé (no cover letter required) and answer three short questions about your experience and approach. You’ll receive a link to return and edit your application before submitting. We also collect optional demographic information to help us understand applicant diversity. This information is confidential, not linked to your application, and will not be seen by the hiring team.

Please avoid using AI to write your application. While AI tools can produce polished answers, they often result in many applicants submitting very similar content. Our reviewers read every application, and repeated AI generated phrasing makes it difficult to assess candidates. Our screening tools may also flag heavily AI generated submissions. Our questions aren’t designed to trick you — they’re meant to help us understand your thinking. Your ideas, in your own words, are what we’re looking for.

Once the posting closes, we’ll use a de‑biased sift process: responses to the three questions are anonymized, randomized, and scored by multiple reviewers.

We rank candidates based on their responses to these questions, then review the résumés of the top 10–25% of applicants to confirm they meet the minimum requirements and select candidates for interview. While we value your background and experience, we place greater emphasis on your responses than on formal credentials or years of experience beyond the minimum.

Shortlisted candidates will be invited to an in-person interview at our Toronto office (virtual accommodations available). Finalists will complete a technical assessment and participate in a second interview. Before making an offer, we’ll connect with your professional references to learn more about your working style and contributions.

We aim to complete the process within six weeks of the posting close date. Regardless of the outcome, you’ll hear back from us once the process is complete. Thanks for your interest in joining TAF!