Personal Assistant & Office Manager - Part-time

The Behavioural Insights Team

Package from $65,000 plus benefits (pro-rata)


About Us

The Behavioural Insights Team is a social purpose company whose mission is to achieve social impact by helping organisations apply Behavioural Insights. We are a world-leading boutique consulting organisation with offices in London, New York, Singapore, Wellington and Sydney. Our team in Sydney has been established for a few years, and we have recently opened offices in Singapore and Wellington NZ. Across our 3 offices we have 22 staff and we are growing! As a result of this continued expansion our Sydney team have grown out of their existing space and we are moving to new premises. Our Managing Director is based in Sydney and oversees the Sydney, Wellington & Singapore teams. We have a fast-paced and exciting environment, but a relaxed and non-hierarchical culture, which is due in part to the fact that we (the employees) part own the organisation. All our staff believe passionately in our company values: always prioritising social impact; empiricism and humility; fresh thinking, collaboration; and public service. We offer flexible working arrangements and other policies to ensure the health and wellbeing of everyone on the team.

About You

The following skills are essential for this role:

  • Previous experience as a personal assistant to a senior executive
  • High level of motivation and a can-do attitude *Proven track record of meeting deadlines and working under pressure, excellent time management skills
  • High level of attention to detail and organisational skills
  • Strong communication & interpersonal skills
  • Commitment to continuous improvement
  • Intermediate to advanced MS Office
  • Ability to learn and comprehend new material and information quickly and efficiently – confident with new technology
  • Flexible and collaborative approach to teamwork

Our fast-paced and dynamic environment means you need to be flexible, responsive to change, able to work independently, meet deadlines and manage under pressure.

If this sounds like you, we would love to meet you.

About the Role

This is a unique role with two key streams of responsibility.

Firstly, you will be Personal Assistant to the Managing Director. This will entail diary management; inbox management; processing expenses & timesheets; client liaison; setting up meetings and booking local and international travel. As our MD covers the Asia Pacific region and reports into London, you may from time to time be required to take calls or provide email support at odd hours.

The second element of this role is Office Management. We are moving into new premises in March and the Operations Manager needs your assistance to manage the relocation and establish our new home. Your role will be to manage the move and get us up and running, and from there continue to manage our day to day requirements in the new office – meeting room bookings, travel bookings, supporting the team with preparing project materials, managing stationery & kitchen supplies, external suppliers and generally keeping the office looking and operating professionally.

This is a permanent part-time role, 30 hours per week - preferably 5 days a week for 6 hours per day.

Job Notes:

  • Applications close 11.59PM Sunday 28 January 2018

  • Applications can only be considered from those able to work freely within Australia, not requiring a visa.