Executive Assistant to the Chief Executive Officer

Job Title: Executive Assistant to the CEO

Location: London, EC4A

Accountable to: Chief Executive Officer

Salary Band: £33,000- £37,000 (dependent on experience)

Overall Purpose of the Role:

You will support the Chief Executive Officer and Chair, enabling them to effectively shape and drive forward Big Society Capital’s aim to improve the lives of people in the UK through investment.

This role requires excellent organisational and administrative skills and the ability to prioritise your workload with high attention to detail. The successful candidate will be a natural relationship builder with exceptional communication skills. You will need to be flexible and able to deal with ambiguity as well as possessing the ability to take initiative and demonstrate good judgement.

Statement of Responsibility:

PA Support and Diary Management


  • Manage an effective diary system for the Chief Executive, arranging appointments to ensure that their time is optimised.  Communicate details of appointments to other attendees and ensure their attendance.  Locate all files and papers needed for meetings in advance, asking colleagues to produce background briefings or request briefing material from external sources as needed

  • Act as first point of contact for the Chief Executive, determining the importance and urgency of all enquiries and dealing with them or routing them through to the most appropriate person for response

  • Maintain a bring-forward system to ensure that items are followed up on the relevant dates

  • Manage correspondence, including email, by prioritising it for consideration by the Chief Executive

  • Draft letters and other communications as required, ensuring that all correspondence is handled and responded to in a timely manner


Meeting coordination, Events and Travel


  • Arrange internal and external meetings for CEO and scheduling various Executive Team, Board and Board Committee meetings including logging in calendars and room bookings and catering

  • Make travel arrangements for CEO, preparing itineraries and preparing expense claims as required

  • Participate and assist in organising internal and external company events as required

  • Attend internal meetings to provide administrative support and take minutes that are accurate and shared in a timely manner


Administrative support

  • Prepare high quality documents including reports, correspondence, presentations materials and other audio-visual materials, gathering appropriate data and information and meeting set deadlines

  • Manage project administration and undertake or assist with project tasks as required by the CEO and wider team. Liaise with other staff and external contacts in the delivery of projects, monitoring timelines and reporting issues and progress to the project lead

  • Coordinate the production of board documents in accordance with agenda timelines for submission to CEO and Company Secretary before final approval by chairs of boards

  • Provide occasional diary and administrative support to Chief Financial Officer and Company Secretary as required

  • Provide support and occasional administrative resource cover for the wider Big Society Capital team


Person Profile

Essential Experience

  • Experienced PA/Executive Assistant

  • Extensive experience of organising meetings, booking travel and accommodation

  • Experience of working in a busy office environment handling a varied workload with competing demands

  • Experience of creating filing and data retrieval systems

  • Comfortable with the use of Microsoft Office packages and confident to learn other online tools

Desirable Experience

  • Experience of working with Boards and Committees

  • Experience of working in Financial Services or a similar environment

  • Experience of working in the not-for-profit sector and an understanding of the social issues that Big Society Capital addresses

Skills, Abilities & Attributes

  • Numerate and demonstrates a high level of proficiency in written and spoken English

  • A confident & effective communicator who remains calm under pressure and when dealing with competing stakeholders

  • Discretion and confidentiality

  • Focuses on customer satisfaction and delivers a quality service

  • High level of accuracy and attention to detail

  • Excellent time management and organisational skills

  • Resilient and can cope with ambiguity

  • Enthusiastic, proactive and confident

  • Plans ahead, works in a systematic and organised way, responding logically and decisively in difficult and changing circumstances

  • Good at finding innovative solutions to problems

  • Able to work flexibly as required; attending occasional evening events and travelling to meetings in the UK

Salary and Terms of Employment

  • This is a full time, permanent role, open to flexible working

  • All applicants must have an existing Right to Work in the UK

  • Salary - £33,000-£37,000 (depending on experience)

  • Big Society Capital is committed to being a diverse organisation that is truly representative of the communities we serve. We are an equal opportunities employer with an inclusive environment where all employees can contribute to their fullest potential

Benefits include

  • 25 days holidays (plus bank holidays and additional closure days). Allowance increases with length of service

  • Season ticket loan

  • Pension of up to 11% employer contribution

  •  Flexible working options

  • Employee Assistance Programme (EAP)

  • Private health and life insurance policy


  • Deadline – Midday on Tuesday 28th January 2020


Role posted - 2019-11-04T11:16:40Z 11:16am, 4th Nov 2019 GMT