Executive Assistant to the Chief Executive Officer
Big Society Capital
- Closing: 12:00pm, 28th Jan 2020 GMT
Job Description
Job Title: Executive Assistant to the CEO
Location: London, EC4A
Accountable to: Chief Executive Officer
Salary Band: £33,000- £37,000 (dependent on experience)
Overall Purpose of the Role:
You will support the Chief Executive Officer and Chair, enabling them to effectively shape and drive forward Big Society Capital’s aim to improve the lives of people in the UK through investment.
This role requires excellent organisational and administrative skills and the ability to prioritise your workload with high attention to detail. The successful candidate will be a natural relationship builder with exceptional communication skills. You will need to be flexible and able to deal with ambiguity as well as possessing the ability to take initiative and demonstrate good judgement.
Statement of Responsibility:
PA Support and Diary Management
Manage an effective diary system for the Chief Executive, arranging appointments to ensure that their time is optimised. Communicate details of appointments to other attendees and ensure their attendance. Locate all files and papers needed for meetings in advance, asking colleagues to produce background briefings or request briefing material from external sources as needed
Act as first point of contact for the Chief Executive, determining the importance and urgency of all enquiries and dealing with them or routing them through to the most appropriate person for response
Maintain a bring-forward system to ensure that items are followed up on the relevant dates
Manage correspondence, including email, by prioritising it for consideration by the Chief Executive
Draft letters and other communications as required, ensuring that all correspondence is handled and responded to in a timely manner
Meeting coordination, Events and Travel
Arrange internal and external meetings for CEO and scheduling various Executive Team, Board and Board Committee meetings including logging in calendars and room bookings and catering
Make travel arrangements for CEO, preparing itineraries and preparing expense claims as required
Participate and assist in organising internal and external company events as required
Attend internal meetings to provide administrative support and take minutes that are accurate and shared in a timely manner
Administrative support
Prepare high quality documents including reports, correspondence, presentations materials and other audio-visual materials, gathering appropriate data and information and meeting set deadlines
Manage project administration and undertake or assist with project tasks as required by the CEO and wider team. Liaise with other staff and external contacts in the delivery of projects, monitoring timelines and reporting issues and progress to the project lead
Coordinate the production of board documents in accordance with agenda timelines for submission to CEO and Company Secretary before final approval by chairs of boards
Provide occasional diary and administrative support to Chief Financial Officer and Company Secretary as required
Provide support and occasional administrative resource cover for the wider Big Society Capital team
Person Profile
Essential Experience
Experienced PA/Executive Assistant
Extensive experience of organising meetings, booking travel and accommodation
Experience of working in a busy office environment handling a varied workload with competing demands
Experience of creating filing and data retrieval systems
Comfortable with the use of Microsoft Office packages and confident to learn other online tools
Desirable Experience
Experience of working with Boards and Committees
Experience of working in Financial Services or a similar environment
Experience of working in the not-for-profit sector and an understanding of the social issues that Big Society Capital addresses
Skills, Abilities & Attributes
Numerate and demonstrates a high level of proficiency in written and spoken English
A confident & effective communicator who remains calm under pressure and when dealing with competing stakeholders
Discretion and confidentiality
Focuses on customer satisfaction and delivers a quality service
High level of accuracy and attention to detail
Excellent time management and organisational skills
Resilient and can cope with ambiguity
Enthusiastic, proactive and confident
Plans ahead, works in a systematic and organised way, responding logically and decisively in difficult and changing circumstances
Good at finding innovative solutions to problems
Able to work flexibly as required; attending occasional evening events and travelling to meetings in the UK
Salary and Terms of Employment
This is a full time, permanent role, open to flexible working
All applicants must have an existing Right to Work in the UK
Salary - £33,000-£37,000 (depending on experience)
Big Society Capital is committed to being a diverse organisation that is truly representative of the communities we serve. We are an equal opportunities employer with an inclusive environment where all employees can contribute to their fullest potential
Benefits include
25 days holidays (plus bank holidays and additional closure days). Allowance increases with length of service
Season ticket loan
Pension of up to 11% employer contribution
Flexible working options
Employee Assistance Programme (EAP)
Private health and life insurance policy
Applications
Deadline – Midday on Tuesday 28th January 2020
Removing bias from the hiring process
Applications closed Tue 28th Jan 2020
Removing bias from the hiring process
- Your application will be anonymously reviewed by our hiring team to ensure fairness
- You’ll need a CV/résumé, but it’ll only be considered if you score well on the anonymous review
Applications closed Tue 28th Jan 2020