Job purpose

The Payroll Officer will work within the Finance team, in collaboration with the HR team, to process the payroll for UK Anti-Doping (UKAD) staff, Doping Control Personnel (DCP) and National Trainers (NT).

Job facts and figures

Responsible for:

•    processing monthly payroll for approximately 80 staff members

•    processing bi-weekly payroll for approximately 250 DCP and 50 NT

•    providing high quality, customer focussed, and proactive support to our DCP and NT

•    maintaining, developing, and enhancing internal and external relationships, primarily with DCP and NT

Key result areas

DCP & NT Payroll

•    Checking and authorising of all fee claims, including travel and subsistence, for DCP and NT

•    Working in collaboration with the Logistics and Education teams to ensure an efficient claims process

•    Processing of bi-weekly payroll to agreed deadlines

•    Processing and administration of pension contributions (NEST), including enrolling eligible DCP and NT

•    System support for DCP and NT, providing remote assistance and IT trouble shooting where necessary

Staff payroll

·       Calculate and process any changes to the staff payroll

·       Work in collaboration with the HR team to ensure relevant supporting documents are provided and appropriate approvals received

·       Ensure payroll calculations are correct and processed according to company policies and statutory legislation

·       Operate LPFA pension contributions

·       Monthly reconciliations of payroll control accounts

General

·       Resolve any payroll discrepancies and respond to queries in a timely manner

·       Take ownership of annual and monthly duties, including payroll reconciliations, statutory returns, benefits in kind, and payments to HMRC and pension providers

·       Liaise with HMRC and pension providers on any queries

·       Support for external and internal audits, providing the appropriate information where necessary

·       Act as a joint system administrator for the expense and payroll systems, ensuring they are maintained with accurate and complete data 

·       Assist the finance team with any ad-hoc duties as reasonably required

Key internal and external contacts

•    UK Anti-Doping colleagues

•    DCP and NT

•    Support teams for financial systems, both internal and external

•    External and internal auditors

•    HMRC, NAO, LPFA and Nest

Person specification

Qualifications/experience/knowledge

•    Relevant experience in a small finance and/or payroll team

•    Sound knowledge and experience of payroll legislation

•    Previous responsibility for running in-house payroll

•    Experience using Access Dimensions and Select Pay desirable, but not essential

Skills

•    Excellent communication skills, able to clearly convey information to internal and external customers

•    A highly organised, personable, and approachable individual with a can-do attitude

•    Ability to prioritise workload to meet deadlines

•    A keen eye for detail and detecting errors

•    Technically competent with ambition for continuous improvement

•    Motivated and proactive in carrying out daily, weekly, and monthly tasks

•    Excellent time and resource management

•    Strong team player, with a hands-on attitude to support other team members when required

•    Proficient in using Microsoft Excel, Word and Outlook

•    A passion for, and knowledge of, sport is desirable

 Additional information

Working hours are 29 hours a week (based on 4 days per week) although flexibility is required in order to ensure core objectives are achieved. Some out-of-hours work, and occasional travel may be required. We will consider full time applicants. Please specify your availability on the eligibility questions.

This job specification should not be regarded as exclusive or exhaustive.  It is intended as an outline indication of the areas of activity and will be amended in light of the changing needs of the organisation.