Finance and Operations Officer (Part time)
Money and Mental Health Policy Institute
- Closing: 9:00am, 21st Oct 2024 BST
Job Description
We are looking for a Finance and Operations Officer to help support our growing team. We welcome anyone to apply who has the qualities and behaviours outlined or who believes they can learn them fast. You will be joining an inclusive and supportive team who welcome people from all backgrounds. What’s important isn’t your level of education or the opportunities which you have had, it’s about you and how you seize the opportunities ahead of you. The successful candidate will work with the Head of Finance and Operations to ensure the Charity’s infrastructure continues to develop at pace to provide the operational assistance necessary to deliver the work. They will also provide administrative help to the Chief Executive and the wider team. This is a part time, permanent role.
The successful candidate will be
Driven to ensure our workplace is run as efficiently as can be
Displaying exceptional organisational skills and a keen eye for details
Able to manage competing priorities
Willing to get stuck in - we’re a small team and everyone pitches in
A self-starter who takes initiatives
An enthusiastic team player
Sharing our values and sympathetic to the cause we are fighting for
The Finance and Operations Officer will provide general support to the Head of Finance and Operations across the following areas:
Office Management
Managing day-to-day relationship with landlord
Ensuring office meets all health & safety requirements
Managing purchases of stationery and office equipment
Booking meeting rooms
Organising catering for internal meetings
Helping with new office search and move to new premises
Liaising with utility, cleaning and security providers in new premises if needed
Human Resources
Liaising with the external HR providers regarding employee documents
Maintaining employee personnel records ensuring that all annual leave and sick leave is recorded correctly
Assisting in the recruitment of new posts
Onboarding and welcoming new employees, including ensuring newcomers have the necessary IT and office equipment and access to the required IT systems
Coordinate annual staff surveys and collate responses
Operations
Assisting the CEO and the wider team with administrative tasks
Liaising with our external IT providers to ensuring all IT equipment is functioning and replaced when required
Organising away days and other large meetings
Reviewing/renewing supplier contracts annually (including insurance provider)
Governance
Organising Trustee meetings
Attending and taking notes at specific meetings (e.g. Trustee, Advisory Board, team away days)
Updating the Charity Commission for changes in Trustees and submission of annual returns
Ensuring all policy documents are up to date and reviewed within the correct time frame
Finance
Processing invoices and expenses and coordinating twice monthly payment runs
Reconciliation of the monthly corporate card bills
Keeping the fixed asset register up-to-date
Bank account administration
Collation of information for the auditors
We are looking for someone who can demonstrate the following skills and experiences:
Essential
Reliable, trustworthy and discreet
Excellent organisational skills
Confident user of Microsoft or Google packages, in particular excel spreadsheets or google sheets, Word or google docs
Good written and verbal communication skills
Good numeracy skills
Desirable
Previous experience as personal assistant or office manager
Demonstrable interest in mental health and other key issues on which the charity works
Previous bookkeeping experience including use of accounting software
Comfortable using IT systems generally (e.g. online banking, web-based platforms)
Terms and Conditions
Reporting to: Head of Finance and Operations
Staff supervised: none
Contract type: permanent role
Salary: £32,915 Full Time Equivalent (pro rata for part time employees)
Location: Money and Mental Health’s central London office for at least 2 days per week with option for home working the rest of the time. The office is wheelchair accessible.
Hours: 3 to 4 days (22.5 to 30 hours) a week. The charity has a flexible working policy with core hours of 10am - 3pm and remaining contracted hours distributed throughout the week flexibly. We are open to discussing other flexible arrangements, such as accommodating school runs.
Benefits
Holidays: 28 days p.a. (including 3 days of annual leave between Christmas and New Year when the office is closed) plus bank holidays, adjusted for the part-time nature of this post and therefore calculated on a pro rata basis.
Pension: Opportunity to be enrolled in the work pension scheme (subject to meeting standard auto-enrollment qualifying criteria). After auto-enrollment the charity will make a monthly contribution to the scheme equivalent to 5.5% of the monthly gross salary you receive, subject to you making a minimum contribution of 2.5% of the monthly gross salary you receive.
Enhanced maternity/paternity/parental and adoption leave: All employees eligible for Statutory Maternity/Paternity/Shared Parental and Adoption Pay receive 90% of their earnings for up to 12 weeks
An Employee Assistance Programme
Cycle To Work Scheme (up to £1000 loan for bike)
Season Ticket Loan Scheme
Annual training budget of £500, subject to the financial health of the Charity
Equal Opportunities and Mindful Employer
We are an equal opportunities employer and Mindful Employer and welcome applications from all, including those with lived experience of a mental health condition and other under-represented groups. We are also committed to improving employment opportunities in the charity sector for minority ethnic groups, and are particularly keen to receive applications from members of diverse ethnic communities. We are also happy to discuss any reasonable adjustments individuals may require in the recruitment process or once in post.
Removing bias from the hiring process
Applications closed Mon 21st Oct 2024
Removing bias from the hiring process
- Your application will be anonymously reviewed by our hiring team to ensure fairness
- You’ll need a CV/résumé, but it’ll only be considered if you score well on the anonymous review
Applications closed Mon 21st Oct 2024