Executive Assistant

Tideline

  • Salary: $70,000- $90,000
  • Closing: 11:59pm, 4th Jan 2023 EST

Job Description

Term: Permanent

Commitment: Full-time

Experience level: Mid-career


Location: Remote, U.S.-based


Compensation: $70,000 - $90,000


Application deadline:  January 4, 2023


About Tideline and BlueMark:


Tideline is a consulting firm that provides tailored advice to clients developing impact investment strategies, products, and solutions. Our mission is to help clients excel in realizing financial and societal value. We believe in shared, sustainable prosperity powered by market-based solutions. To that end, our services include investment strategy, investment product development, market intelligence and due diligence, strategic advice, and thought leadership. Tideline was founded in 2014.


BlueMark, a Tideline company, is a leading provider of independent impact verification services for investors and companies. Our mission is to strengthen trust in impact investing by delivering independent, incisive verification services, enabling the market to scale with integrity. BlueMark was founded in 2020.


Our multi-disciplinary team delivers services of unmatched quality, grounded in deep, rigorous research and analysis. Past clients have included leading investment firms and foundations active in impact investing. Tideline has offices in New York City, San Francisco, Portland, and London.
 

About the position:


This is a unique opportunity to be part of building and managing two growing businesses in a dynamic and impactful industry.      The Executive Assistant will play a key role on the team through providing administrative and coordination support for senior management teams at Tideline and BlueMark, with roughly an equal split of time between the two businesses. This role will act as a gatekeeper for the senior team and as a critical facilitator of communication and coordination between the senior team, the team more broadly, and with external parties. Beyond the administrative work, there is an opportunity to contribute to the team culture, team events, and social activities, according to interests.


The primary responsibilities include:


Scheduling and administration (85%):

  • Managing calendars for Tideline and BlueMark’s senior management team members, including scheduling internal and external meetings (note: the senior management team is currently six people, with some varying degrees of need for support)

  • Support travel arrangements for senior management team, as needed

  • Provide additional administrative support to senior management team, as needed

  • Support planning and coordination for team retreats and other convenings, in collaboration with other team members and often with the support of an event planner for larger events


Other coordination (15%):

  • Support the management of Tideline and BlueMark contact databases across email marketing platform and CRM

  • Assist with scheduling for recruiting efforts

  • Provide coordination support for board relations and investor relations workstreams

  • Participate in internal working groups as desired, such as our DEI Working Group and Social Committee



Qualifications:

The ideal candidate has a collaborative disposition; appreciates thoughtful and efficiently managed processes; is exceptionally well-organized with an eye for detail; communicates well; is comfortable with a high-level of urgency and discretion; is a self-starter; and has a commitment to advancing social and environmental outcomes. The firm’s culture is highly teamwork-oriented, working in a close-knit, all-hands-on-deck manner.

Desired qualifications include:

  • 3+ years of experience as an Executive Assistant or in an administrative support role, with a preference for candidates that aspire to a career as an outstanding EA; early-career and mid-career professionals are encouraged to apply

  • A desire to be part of a close-knit team committed to solutions addressing the challenges we face in society and our environment

  • Ability to manage multiple tasks, sometimes urgent, with high attention to detail and organization

  • Excellent and friendly written and verbal communication skills

  • Experience in a small business and/or in a professional services firm a plus

  • Experience with Microsoft Office and G Suite

  • Self-starter with demonstrated ability to exercise sound judgment and discretion

  • Strong interpersonal and relationship-building skills

  • Sense of humor and self-awareness

    Hiring Process FAQs:

  • What are some of the benefits and perks?

  • Every other week is a 4-day work week!

  • A professional development stipend is available for every employee to use towards improving their expertise and soft skills.

  • Beyond providing a work laptop, we have a “Work From Home” stipend available for employees to help make their home working space better.

  • Retreats: We hold retreats every year where team members get together in a beautiful location to brainstorm and just have a fun time.

  • We close the office for the last week of December so everyone can enjoy time with family and friends during the holiday season.

  • As an analyst, you will be directly influencing the decisions of some of the largest institutions in the world. Since we are a small team, you will be in direct contact with institutional decision-makers who are trying to create large-scale social and environmental change through investments.

  • What’s your policy on remote work?

  • We embrace team members’ flexibility to work remotely. For cities that have more than 4 employees, we encourage the team to meet at least once a week, but it is not required.

  • What will the hiring process look like?

  • Looking for a new job can be a daunting experience. Our approach is based in empathy and a desire for candidates to have a good experience. We want to give everyone an opportunity to display their strengths through their answers to our questions.

  • Hiring Process: Our timeline from application close date to decision typically takes ~4-5 weeks. Below are the steps week by week (please note that the holidays may delay this timeline slightly):

  • Week 1-2 - Applications are blind-reviewed after the application close date: Our process is designed to remove bias by having your application answers randomly assigned to our team for review. Two team members score the responses based on a set of guidelines. The candidates with the highest average scores get invited to the interview round. We do not look at resumes and we do not know whose answers we are scoring. We embrace a diversity of working styles and backgrounds and believe that limiting applications to resumes fails to capture the full potential of an individual.

  • Week 2-3 - Behavioral Interview - The first interview is a 45-minute structured interview with non-senior team members.

  • Week 3-4 Case Exercise - This is a timed take-home exercise.

  • Week 4-5 - Senior Management Interview: The candidates with the highest average scores from the first round interview are invited to a second structured interview with Senior Management.

  • How would you describe your culture?

  • Collaborative, inclusive, passionate, and fun. We encourage all team members to be their full selves at work. As a relatively small team, there are a lot of opportunities to have your voice heard. Our structure is relatively flat, and you are able to influence decisions, processes, and policies even as an analyst.

  • What’s your commitment to DEI to life in culture and workplace?

  • We have an internal DE&I working group that is committed to improving Tideline's practices, culture, and employee experience. Diversity, Equity, and Inclusion are core tenets of our culture and we place a heavy emphasis on constantly learning and improving our own understanding of what that means for our business. At Tideline, we believe that compassion, equity, diversity, and inclusion are fundamental to our success. Our commitment to diversity, equity and inclusion manifests in three key ways:

The mission and vision of Tideline

Our firm’s vision of shared, sustainable prosperity is inseparably rooted in the credo of a diverse, equitable, and inclusive world.

How we conduct ourselves as an employer

Tideline is an equal opportunity employer, and we value the unique contributions of each of our team members. Through our hiring, mentoring, and managing, we encourage our team to bring their full selves and individuality to Tideline’s work.

How we use our influence

In our work with clients, we strive to be an enabling force in the equitable distribution of wealth, opportunities, and privileges within our society.

Removing bias from the hiring process

  • Your application will be anonymously reviewed by our hiring team to ensure fairness
  • You’ll need a CV/résumé, but it’ll only be considered if you score well on the anonymous review

Applications closed Thu 5th Jan 2023

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Removing bias from the hiring process

  • Your application will be anonymously reviewed by our hiring team to ensure fairness
  • You’ll need a CV/résumé, but it’ll only be considered if you score well on the anonymous review

Applications closed Thu 5th Jan 2023