Purpose of the job 

This is an exciting and busy time to be joining UK Youth as aim to deliver our ambitious 2025 strategic plan, transforming the way we work to ensure all young people are equipped to thrive and empowered to contribute at every stage of their lives.

The person in this role will carry out purchase ledger and sales ledger processing and provide other support as required within the Finance team, ensuring that transactions are efficiently processed in accordance with UK Youth procedures. The successful candidate will be studying for a finance qualification with experience of working in an accounts environment and the desire to develop a career in finance. They will have excellent numeracy and communication skills with the ability to manage a busy workload.

Why work at UK Youth?  

UK Youth is a leading charity that exists to ensure all young people are equipped to thrive and empowered to contribute at every stage of their lives. We work with others to ensure that the youth sector is strengthened, supported, and that provision is youth-led, evidence-informed and delivers high-quality outcomes. UK Youth plays a unique role in addressing the lack of investment in the youth sector, the lack of cross-sector understanding in how youth work makes a difference and the limited opportunities to embed effective solutions. These factors lead to mass inequality of access to youth services for young people. 

Key responsibilities 

Purchase ledger 

• Ensure that all creditors’ invoices are correctly authorised and coded before entry onto the financial system 

• Ensure that Purchase Orders are approved and matched 

• Chase up authorisation of unapproved Purchase Orders  

• Set up new vendor records on request  

• Support on fortnightly payment runs – collating invoices and approvals and sending out remittance advices 

• Maintain the purchase ledger so that it is up to date and accurate 

• Reconcile purchase ledger statements and ensure the receipt of all invoices 

• Post and check trainline account each month 

• Liaise with suppliers and other members of staff as appropriate to ensure invoices are paid correctly and to resolve any issues quickly and effectively 

Credit card expenditure 

• Reconcile and code credit card expenditure for Outdoor Learning and other departments 

• Create timely monthly credit card expenditure reports for our Outdoor Learning Centre, collating receipts and uploading them with approved codings to our financial system and following up with the centre staff on any missing receipts and codings as required. 

Sales ledger 

• Raise sales ledger invoices upon request 

• Create new customer records as required 

• Produce sales ledger statements each month 

• Liaise with External Relations to provide an aged departmental debt report for them, dealing with any queries 

• Assist with credit control as required 

• Liaise with customers and other members of staff in order to ensure that any issues are resolved efficiently 

Bank and cash 

• Carry out the preparation of the banking of any cheques received at the London Office where possible & liaise with the Finance Officer to ensure correct coding of receipts. 

• File hard copy bank statements at the London Office where possible. 

• Provide customers with receipts on request 

Month-end processes 

• Process month-end journals for deferred income and Restricted Funds 

• Create and update monthly departmental reports for Charity Services, Impact and Outdoor Learning 

• Ensure that Network Delivery reports reconcile to project trackers 

• Assist with the preparation of the balance sheet in month-end accounts 

Other tasks 

• Administration of the Trainline account. 

• Manage responses to Finance e-mails /in-box and to ad hoc queries 

• Provide support for the Finance and Compliance Manager and Finance Officer, as required 

• To attend regular team and departmental meetings, either in person at our London Office or our Outdoor Activity Centre in Hampshire, or virtually, as required. 

What we can offer you:

We offer a competitive range of benefits, good work/life balance, excellent learning and development opportunities and vibrant organisational culture:

• Flexible/Agile Working

• 27 days annual leave plus bank holidays (pro rata for part time employees)

• Funded training provided in; Safeguarding, GDPR, Information and Cyber Security & Equality & Diversity

• Other training available in support of your personal and professional development

• Pension scheme (currently UK Youth match employee contributions up to 5%)

• Membership of our life insurance scheme which would pay-out up to 4 times your salary

• Employee Assistance Programme to support employees both professionally and personally

• 20% discount off bookings at Avon Tyrrell, our New Forest Outdoor Centre, including camping, lodges and outdoor activities.

• IT equipment provided for the duration of contract

• CycleScheme and TechScheme

How to apply

If you would like to be considered for this fantastic opportunity, please complete an application via our completely anonymised recruitment system provided by Applied which looks to create a fair and unbiased application process for all. Scroll to the top of the page and start your application.

Closing date: Wednesday 29th November 2023 at 11:59pm (Midnight)

Interview dates proposed: 12th December 2023

As this role involves working in a regulated environment with young people, any offer will be conditional to satisfactory background checks, which include criminal record check and employment reference.