Facilities Administrator

HarperCollins Publishers

  • Location: Bishopbriggs
  • Closing: 8:00pm, 24th Sep 2021 BST

Perks and benefits

Healthcare
Retirement benefits
Wellness programs
Enhanced maternity and paternity leave
Extra holiday
Professional development
Mentoring/coaching
Cycle to work scheme

Candidate happiness

8.80 (12391)

Job Description

The Facilities Administrator will control and implement team workflow demand for the team. They will also be responsible for resource planning and task scheduling. This is a great role for someone with administrative experience who is able to juggle multiple priorities and act as the lynchpin of the team.

Key Accountabilities

  • Ensure the delivery of maintenance services take place as required

  • Working closely with the Site Services Team in the implementation of required tasks and services

  • Evaluate our contractor’s to ensure they are able to deliver outsourced services

  • Arrange contractor site visits

  • Along with the Site Services Team, ensure contractors risk assessments and other documentation (e.g competence files) are suitable

  • Ordering equipment, materials and parts, and taking delivery as needed

  • Monitor financial tracking on the departments spend

  • Programme planning of any ad hoc project works

  • Assist in the preparation of budgets, client and internal reports and audits

  • Preparation of workflow status reports, performance reports, departmental financial reports, and any other reports as requested by the Head of Site Services

  • Ensure that all site and building fabric related statutory obligations are met and fully documented

  • Maintaining manuals, site records and any filing

Experience:

  • Knowledge of a facilities department

  • Previous experience working in an administrative or office environment

If you wish to discuss anything regarding this position and/or your application to this role, please reach out directly to Claire.Doherty@harpercollins.co.uk with subject heading ‘Vacancy Query’ plus the job title and we will aim to get back to you within 5 working days.

Removing bias from the hiring process

  • Your application will be anonymously reviewed by our hiring team to ensure fairness
  • You’ll need a CV/résumé, but it’ll only be considered if you score well on the anonymous review

Start your de-biased application

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Removing bias from the hiring process

  • Your application will be anonymously reviewed by our hiring team to ensure fairness
  • You’ll need a CV/résumé, but it’ll only be considered if you score well on the anonymous review

Start your de-biased application