The Facilities Administrator will control and implement team workflow demand for the team. They will also be responsible for resource planning and task scheduling. This is a great role for someone with administrative experience who is able to juggle multiple priorities and act as the lynchpin of the team.

Key Accountabilities

• Ensure the delivery of maintenance services take place as required

• Working closely with the Site Services Team in the implementation of required tasks and services

• Evaluate our contractor’s to ensure they are able to deliver outsourced services

• Arrange contractor site visits

• Along with the Site Services Team, ensure contractors risk assessments and other documentation (e.g competence files) are suitable

• Ordering equipment, materials and parts, and taking delivery as needed

• Monitor financial tracking on the departments spend

• Programme planning of any ad hoc project works

• Assist in the preparation of budgets, client and internal reports and audits

• Preparation of workflow status reports, performance reports, departmental financial reports, and any other reports as requested by the Head of Site Services

• Ensure that all site and building fabric related statutory obligations are met and fully documented

• Maintaining manuals, site records and any filing

Experience:

• Knowledge of a facilities department

• Previous experience working in an administrative or office environment

If you wish to discuss anything regarding this position and/or your application to this role, please reach out directly to Claire.Doherty@harpercollins.co.uk with subject heading ‘Vacancy Query’ plus the job title and we will aim to get back to you within 5 working days.