The Personal Assistant position is an integral role supporting the Managing Director, two Executive Publishers and the Associate Publisher for HarperFiction, HarperNonFiction, Avon, One More Chapter, HarperNorth and HarperCollinsIreland divisions. Key responsibilities are diary management, liaising with authors, agents and colleagues across the business, and providing general admin support to the team. The successful candidate will be a confident communicator and highly organised, with a passion for publishing.

Accountabilities

• High volume of scheduling and organising external and internal meetings

• Diary management for the Managing Director, two Executive Publishers and the Associate Publisher, ensuring effective management of time with no diary clashes

• Key point of contact for authors and agents

• Key liaison between CEO and MD Executive Assistants and Communications with regards to board-level meetings, reports and events

• Point of contact for Fiction, NonFiction, Avon, HarperNorth, HarperCollinsIreland & OneMoreChapter editorial, marketing and publicity teams

• Preparing agendas, ordering hospitality and taking minutes for regular divisional and external meetings

• Administrative support to the Managing Director, two Executive Publishers and the Associate Publisher (tracking contracts, arranging post, international travel, currency, accommodation, expense reports, raising POs etc.)

• General office management (stationery, display shelving etc.) and point of contact for facilities

• Creating PowerPoint presentations

• Overseeing prize submissions, award ceremonies and Bookseller submissions for Fiction

• Flexibility in the role for additional editorial or project work      

Person Specification

• Excellent organisational skills

• Ability to manage high workload under pressure, and to work as a team and with others

• Ability to communicate confidently at all levels

• Strong Outlook, Word, PowerPoint and Excel skills

• Ability to prioritise own and help managers’ heavy workload

Disposition

• Self-starting with a high level of motivation, drive and commitment

• Capable of working autonomously and taking on responsibility

• Passionate about publishing

 Please note that earlier applications may be prioritised.