Purpose of the post

The Governance Support Administrator is a key member of the HDR UK team, providing governance and secretariat support to the Board and its Committees, including the Audit and Risk Committee, Remuneration Committee, and Nomination Committee. The role serves as the primary point of contact for Trustees, delivering expert governance and administrative support to enable effective Board and Committee operations. The role works alongside externally provided Company Secretary services to ensure legal and regulatory governance obligations are met.

The post sits within the Operations team, reporting to the Director of Delivery and Integration, with a dotted line to the Director of Legal, Trust and Ethics. It plays a central role in coordinating meetings and decision-making processes, maintaining clear and effective communication between Trustees, senior leaders, and key stakeholders, and ensuring that HDR UK's governance framework operates smoothly and to a high standard.

Main responsibilities

• Provide high-quality governance and operational support to the Board and Board Committees, ensuring meetings are planned, coordinated, and delivered effectively (supported by externally provided Company Secretary services).

• Coordinate Board and Committee business, including annual planning, agenda development, preparation and circulation of papers, meeting logistics, and maintenance of governance records.

• Act as the primary administrative point of contact and trusted intermediary for Trustees, using sound judgement to manage communications, determine when issues should be escalated, and enable effective engagement between Trustees, senior leadership, committees, and wider stakeholders.

• Support effective governance processes, including Trustee conflicts of interest management, Trustee training, appraisals, committee administration, and maintenance of governance documentation and records.

• Coordinate Trustee recruitment, appointment, onboarding, induction, and offboarding processes, including logistics, appointment documentation, systems access, and maintenance of Trustee information.

• Organise and support Board- and Trustee-related events and activities, including away days, dinners, external visits, and Board engagement events.

• Provide administrative and operational support to the Director of Legal, Trust and Ethics, including calendar coordination, systems access, stakeholder coordination, and related operational activities.

• Identify opportunities to improve efficiency, consistency, and best practice in Board and Committee operations, governance administration, and Trustee support.

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